Reporting Requirements
Your District has several reporting requirements throughout the year. Staying on top of these deadlines ensures you can access your District reserve and remain eligible for Distinguished District recognition. This page has everything you need—requirements, forms, and due dates.
Due July 15: Reporting Requirements
The following items are due to the District Growth and Support Team by email at districts@toastmasters.org.
District Leader List and Officer Agreement and Release Statement
Each year during election season, the District leadership team will receive information about submitting the District leader list of incoming officers. Any changes, corrections, or updates must be entered by September 1 for the officers to receive credit for the full term toward Distinguished Toastmaster recognition.
Each District leader must complete and submit an District Leader Agreement and Release Statement to hold office.
District Calendar
Send World Headquarters a direct link to your District’s website calendar or create a template and add the events planned for the program year.
Division and Area Alignment Changes
World Headquarters will communicate with the District Director and District Director-elect regarding how to submit the District alignment in mid-June.
Due September 30: Distinguished District Program Qualifying Requirements
District Success Plan
The District Success Plan serves as your strategic roadmap for the program year. This plan is a requirement of the Distinguished District Program.
District Market Analysis Plan
The District Market Analysis Plan maps out your District’s marketing goals and strategies. This plan is a requirement of the Distinguished District Program.
District Communication Plan
The District Communication Plan defines team roles and helps your team stay organized in executing communication deliverables. This plan is a requirement of the Distinguished District Program.
Division and Area Director Training Report
The Division and Area Director training report is a requirement of the Distinguished District Program.
Additional Requirements – Due by the following dates:
The following items are due to the District Finance Team by email at districtreports@toastmasters.org. Download templates from the District Finance page.
August 15: District Signature Form.
- The Toastmasters International Executive Committee must approve all signers on District accounts.
August 31: Year-end Audit with certification page and narratives
September 30: District Budget
October 31: Quarter 1 Treasurer’s Report with certification page and narratives
February 15: Mid-year Audit with certification page and narratives
April 30: Quarter 3 Treasurer’s Report with certification page and narratives