Prior to Presentation
- Text or email handouts to attendees 24-72 hours prior to a presentation. In addition to establishing a rapport with the initial contact, you’re reducing printing costs and the amount of inventory you have to carry.
- Speak to the meeting coordinator to confirm that your presentation room will be set up. Inquire about seating accommodations, audio-video equipment and Wi-Fi connectivity.
- Print screenshots of your presentation just in case technology fails.
- Store your presentation, handouts and all other documents on USB drives and back them up on cloud storage.
- Download your preferred presentation app on your tablet or mobile device and then upload your presentation.
- When traveling, prepare a three-ring binder for travel and hotel information as well as documents, contracts and contact information.
What to BringEquipment
Always assume you’re going to need your equipment
- Projector. Bring your own projector in case the one at the venue is not compatible with your laptop or stops working
- Your laptop, tablet and mobile device
- Presentation pointer and batteries
- Two lavalier microphones—one long and one short
- Audio recorder—record your presentation to create eBooks, blog posts and other content to supplement your topic
Always make sure your equipment works
- Cables, connectors and adaptors for Mac, laptop and mobile devices
- HDMI cord to connect laptop and mobile devices to projectors and TVs
- VGA cable or adaptor to connect older computers to older projectors
- Ethernet converter to access the internet using cables
- Wall and car chargers for devices
- Two-prong extension cord with additional 3-prong ground adaptors
- Three-prong surge protector
To Live-Stream Your Presentation
- Camcorder, tablet or mobile device
- Selfie stick and mini tripod
- Double camera mount tripod bracket to connect two recording devices simultaneously
- Lighting kit to ensure you have sufficient light when recording