May 2022 Leader Letter

District News


Save the Date! — Mark your calendars for August 17–20 to experience the quintessential public-speaking and storytelling event of the year—Toastmasters International announces its first hybrid convention, to be hosted in the “Music City” of the United States, Nashville, Tennessee. Learn more about the 2022 International Convention, which will be accessed both in person and through an online platform. Registration and additional details coming later this month.

Prepare for District Leader Training — Toastmasters International will conduct a training program for 2022–2023 District Directors, Program Quality Directors, and Club Growth Directors. District leaders will develop core leadership skills, share best practices, and network with others from around the globe. Submit your District leader list as soon as possible so that we can share more event details as they become available.

2022 Voting Proposals — The Board of Directors is putting forth 12 proposals this year for consideration by the voting membership at the Annual Business Meeting in August. Please review the Proposals page for more information on the proposed amendments to the Bylaws of Toastmasters International and the Club Constitution.

Keep an Up-to-Date Communication Plan — Public Relations Managers (PRMs) should continue updating their Communication Plan throughout the 2021-2022 program year. The plan helps PRMs stay organized, delegate responsibilities, and will ensure a smooth transition for the incoming PRM. PRMs who haven't started working on their plan can access it from the Public Relations page. If you have any questions or need help with the PRM Communication Plan, please email

Preparing for Success — Remember what it was like when you began your current role? Is there anything you know now that you wish you knew then? Think about what your successor needs to know as they transition into your role, and refer to the Transitions webpage for ideas on how you can prepare them and the District for a successful year ahead!

Submit Your New Club Documents Early — More clubs charter in May and June than at any other time, so beat the rush and send your new club forms early for timely processing. If you have questions, review the How to Build a Toastmasters Club manual or email

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Club Visit Reports Due May 31 — Area Directors: are your clubs delivering the best possible member experience? Evaluate clubs based on the standards listed in Moments of Truth, and submit your Club Visit Report online through District Central by May 31. We encourage you to visit your clubs four times during the program year to ensure clubs are well supported. Remember your support affects the future of clubs in the Area and empowers officers and members alike to achieve their goals. These evaluations empower club officers to help members reach their goals; plus, submitting your reports is a requirement for your own Distinguished Area Program goals. Please email any questions to

Report Your Alignment Changes — Each year, Districts must review and amend the alignment of clubs, Areas, and Divisions, if necessary. In June, District leaders will receive an important email with instructions on how to submit alignment changes for the 2022–2023 program year. Please report changes on the alignment template we provide in mid-June and email to as soon as possible, but no later than July 15.

Calling All Convention Sponsors! — Toastmasters International is now taking applications for its global showcase opportunity in August. Do you think your company or club corporate sponsor might be an ideal convention prospect? Share sponsorship details with company representatives, if so, and suggest convention is an ideal venue for them to gain worldwide exposure to their brand, products, and/or services. Applications are due June 1.

Working on Last-Minute Achievements? — All submissions for the program year must be received no later than 11:59:59 p.m. Mountain Daylight Time (UTC -6) on June 30. Submissions received on or after July 1, 12 a.m. Mountain Daylight Time (UTC -6) will be applied to the 2022–2023 program year. Additional explanations of deadlines and submitting documents to World Headquarters are outlined in the Distinguished Club Program manual.

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How Are Your Leadership Skills? — Feedback is fundamental to the Toastmasters experience, so evaluation forms have recently been created to give you and club officers the opportunity to have the same type of helpful insight that is so essential in club meetings. Find out more about the benefits of self-evaluation and group feedback for club officers and District leaders.

The Do's and Don'ts of Facebook Posts — Since its creation in 2009, the Official Toastmasters International Members Group has provided a forum for members to discuss Toastmasters, public speaking, communication, and leadership, and to gain perspectives from members outside their clubs. Keep these do's and don'ts in mind when posting on the page or responding in the comments section.

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Keep 'Em Coming Back — Many clubs put their focus on recruiting new members; but for true quality, it's critical to keep the existing ones. Read top tips for meeting members' needs and discover advice from other clubs on how to embrace new opportunities for energizing your membership.

Toastmaster Articles You Can Use — Check out and share this round-up of Toastmaster magazine articles with tips and tricks for everyone! Whether you're a new member looking for guidance, a club officer in need of advice, or you're stuck trying to write your next speech—there are helpful articles you and members can turn to.

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Congratulate and Learn From the Club Building Video Contest Winners — Please join us in congratulating District 47, District 116, and District 91 for their winning video submissions. We invite you to view all submissions to learn some valuable insights. These strategies will be beneficial in approaching club building efforts as we end the 2021-2022 program year strong.

ERP Service Interruptions — The Enterprise Resource Planning (ERP) platform, which will serve as the foundation for the overall digital strategy that supports the Toastmasters online experience, is preparing to unveil on May 23! With it comes exciting opportunities for the near future, including the ability for members to directly pay their dues online. To support this month's launch of ERP, some of the organization's online and back-office transactions, as well as its website availability, are temporarily suspended. Visit the Service Interruption Overview page for more details.

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Emailing World Headquarters — Please note that you will receive an automatic email reply when you contact us at World Headquarters. We respond to emails we receive as quickly as possible in the order they are received. One way to help streamline email contacts for prompt service is to avoid including multiple World Headquarters email addresses in the same communication, as it may be categorized as spam or result in a reply not reaching you.