District Events FAQ
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When do these changes take effect?Back to Top
July 1, 2018
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Can clubs contribute or sponsor to hold an October/November conference?Back to Top
The Board made the decision to remove the October/November conference, and there are no exceptions. The decision was made to allow the district to focus on the district and club mission.
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Can proxies be used for electronic voting?Back to Top
Proxies for virtual meetings are not permitted, and the president and vice president of education must cast their own vote. District executive committee members are entitled to one vote and may cast up to one additional vote as a club president or vice president of education of their club.
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Can the first council meeting be conducted in-person?Back to Top
No, only the annual district council meeting is held in person. All other meetings are held virtually.
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For now, where can I reference the changes to the Governing Documents that will take effect July 1, 2018?Back to Top
Please refer to the Board of Directors meeting minutes from August 20-22, 2017: https://www.toastmasters.org/about/board-of-directors//-/media/files/board-of-directors/meeting-minutes/10-2017/ti-bod-aug-20-22-2017-minutes--final.ashx#page=44
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If the meeting is not conducted in-person, how does the council vote?Back to Top
Voting will be conducted electronically, either during the meeting if a quorum is met, or after the meeting within a voting period established by the district.
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What are some recommended electronic voting platforms?Back to Top
Districts are not limited to these suggestions. Other platforms may be used if the district needs and requirements are better met.
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When should the first conference be held?Back to Top
The district council must approve the district budget and appointed officers by September 30 for submission to World Headquarters.
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When will the Governing Documents reflect the changes?Back to Top
The changes take effect July 1, 2018, and the Governing Documents will be updated to reflect this sometime in July or August.