Distinguished Club Program FAQ
Can a member submit two similar level awards for one club if they are working on two different paths?Back to Top
A member's awards will remain in their profile to reflect their achievements; however, clubs are limited to credit in the Distinguished Club Program for one award type per member per program year. As an example: Pat Smith receives a Level 1 award in Presentation Mastery in July. Their club receives credit toward a goal. Later in the year, they earn Level 2 in Presentation Mastery. Their club receives credit toward a goal for this award, too. However, in the same Toastmasters program year, Pat earns a second Level and a second Level 2 but both are in Dynamic Leadership; for these awards, their club does not receive credit toward Distinguished Club goals.
Why is a member showing as approved in Base Camp, but their award is not displaying on the dashboard?Back to Top
After the member's progress has been approved in Base Camp, the award will need to be submitted in Club Central by navigating to Submit Education Awards. After the award has been submitted in Club Central, it will reflect in the Distinguished Performance Reports within 24 hours.
Can a single member's awards contribute to both goals 5 and 6?Back to Top
Yes! If a member completes both Level 4 and Level 5 in a program year, these awards will fulfill the requirements for both goals 5 and 6.
Will the Advanced Leader Silver (ALS) award count towards the DCP after the end of the 2019–2020 program year?Back to Top
On March 25, 2020, the Board of Directors decided that clubs will not be able to receive credit for the ALS in the 2020-2021 program year. You can find the letter sent to District Leaders and Club Officers here.
Will the Distinguished Toastmaster (DTM) awards earned in the traditional education program count towards the DCP after the end of the 2019–2020 program year?Back to Top
Yes, they will count until June 30, 2021. You can find the letter sent to District Leaders and Club Officers here.
If an award was submitted before the completion of the Level in Base Camp, can the date of the award be changed?Back to Top
As stated in the Distinguished Club Program and Club Success Plan manual, World Headquarters cannot make any changes to awards that have already been submitted.
Submitting Information to World Headquarters
Documents and payments must be received by World Headquarters by midnight, Mountain Time, on the deadline date even if the deadline falls on a weekend or holiday. Because no changes may be made after documents are received, club officers should be careful to submit accurate information. Be aware that it is your responsibility as the sender to ensure the successful transmission of any document or payment. World Headquarters is not responsible for any illegible or incomplete documents it receives, for fax machine malfunctions or failures, or for busy signals.
How do I view a DCP report online?Back to Top
Visit dashboards.toastmasters.org. Type the number of the club you want to find in the box in the upper left of the screen and then click the magnifying glass.
How often are DCP reports updated?Back to TopDCP reports are updated daily, however they may not reflect the current month’s data until the previous month has closed for business. For exact dates, please check the month-end closing schedule.
What is meant by “membership base”?Back to TopMembership base is defined in the Distinguished Club Program and Club Success Plan as the number of paid members the club had on June 30 of the previous Toastmasters year.
What is meant by “membership-to-date”?Back to Top
Membership-to-date is is defined in the Distinguished Club Program and Club Success Plan as the current number of paid members a club has at a given time. Transfer members are not counted into this total.
What is meant by “net growth”?Back to Top
Net growth is defined in the Distinguished Club Program and Club Success Plan as Net growth occurs when the total members at year-end (June 30) exceeds the membership base. This includes new, dual or reinstated members.
Are transfer members counted as “new members” in the DCP?Back to TopOnly new, dual, and reinstated members count towards DCP goals 7 and 8.
What is the deadline for submitting membership payments or education awards to be counted in the DCP?Back to Top
The deadline is 11:59 p.m. MT on June 30. There is no grace period; all information must be received by World Headquarters by this time.
As a club officer, how can I find the names of members who earned education awards?Back to Top
- Visit dashboards.toastmasters.org
- Type the number of the club you want to find in the box in the upper left of the screen and then click the magnifying glass
- Click Daily Reports on the left navigation bar
- Click Educational Achievements (current year) or click Educational Achievements Archive for previous program years
Why has our club not been credited for one of our education awards?Back to Top
Educational achievements are updated daily however the current month’s data may not yet be reflected if the previous month has not yet closed for business. For exact dates, please check the month-end closing schedule. If you suspect the DCP report is inaccurate, contact the Education Services team at +1 720-439-5050, or contact us by email.
Our club met five goals and added 10 new members. Why weren’t we recognized as a Distinguished Club?Back to Top
Perhaps your club did not qualify; please review the qualifying requirement as listed in the Distinguished Club Program and Club Success Plan. If you suspect the DCP report is inaccurate, contact the Club and Member Support team at +1 720-439-5050, or contact us by email.
Our club elects officers annually. Must the club officers attend training twice a year for DCP credit?Back to TopYes, please review Goal 9 in the Distinguished Club Program and Club Success Plan.
What is the deadline for submitting our officer list?Back to Top
Whether your club elects annually or semi-annually, the submission deadlines are listed under goal 10 in the Distinguished Club Program and Club Success Plan.
We turned in our officer list. Why were we not given credit toward the Distinguished Club Program (DCP)?Back to Top
One list needs to be submitted on time. If your club elects officers annually, you need to submit your officer list by June 30 of the current year for it to count as a point toward next year’s DCP. For example, in order for a club that elects annually to receive on-time credit for submitting its officer list for the 2019-2020 DCP year, the officers need to turn in their list by June 30, 2019. If the club is semi-annual, they have two opportunities to earn DCP credit: The first deadline is June 30 of the previous year and the second deadline is December 31 of the current year.
We are a newly chartered club. How do we earn credit for Goal 10 of the DCP?Back to Top
The charter submission fulfills the DCP requirement for submitting an on-time club officer list for the year. New clubs that charter between July 1 and September 30 receive partial credit toward the goal for submitting an on-time officer list. To earn full credit, new clubs must submit dues for either the April or October renewal period by the due dates of April 1 and October 1, respectively. New clubs that charter between October 1 and June 30 will automatically receive credit for both the on-time submission of the officer list and the on-time renewals for one dues period.
Please note that membership dues must be paid by all clubs chartered during the program year, which is separate from the DCP requirement and credit. Club officers will receive notification of prorated membership dues renewal amounts that are payable by April 1 or October 1, depending on the club’s charter month.
Requirement Other Opportunities Charter Date On-time Club Officer List On-time Dues Payment On-time Club Officer List On-time Dues Payment July 1 - September 30 Credit Granted Submit a completed dues renewal payment no later than October 1 or April 1, or at both times. Clubs with semiannual elections that charter at this time may also submit this list for the December-June term, due December 31. Clubs will have 2 opportunities to submit a completed dues renewal: October 1 and April 1. October 1 - December 31 Credit Granted Credit Granted Clubs with semiannual elections that charter at this time will also receive credit toward the second officer-list requirement. Upon notification, all clubs must pay the prorated dues for the next renewal period. January 1 - March 31 Credit Granted Credit Granted Regardless of elections frequency, clubs that charter at this time must hold elections April-June and report results by June 30 for the term beginning July 1. Upon notification, all clubs must pay the prorated dues for the next renewal period. April 1 - June 30 Credit Granted Credit Granted All clubs that charter at this time will receive credit toward the June 30 officer-list requirement, as well. Upon notification, all clubs must pay the prorated dues for the next renewal period.
How does the club status impact recognition and club business?Back to Top
Please reference the Club Status Guide to see how the club status affects different areas of the Toastmasters program.