April 2021 Leader Letter

District News


Area Directors Visits — Area Directors must submit reports for 75% of their clubs for both rounds of visits to receive credit in the Distinguished Area Program. We encourage you to visit your clubs four times during the program year to ensure they are well supported. Remember that your support effects the future of clubs in the Area and empowers officers and members alike to achieve their goals. After each club visit, submit an Area Director’s Club Visit Report online through District Central. Second-round submissions are due May 31.

Prepare for District Leader Transitions — District elections are coming up and managing the transition to the next program year is critical for success. View the Leadership Transition webpage for suggestions on how to begin planning. If you need help, please email districts@toastmasters.org.

Submit Your New Club Documents Early — More clubs charter in May and June than at any other time, so beat the rush and send your new club forms early for timely processing. If you have questions, review the How to Build a Toastmasters Club manual or email newclubs@toastmasters.org.

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Resilience in Times of Uncertainty Webinar Recording — Watch this special webinar co-hosted by the American Psychological Association and Toastmasters International to get tips for finding work/life balance, maintaining mechanisms for camaraderie and community, and how best to practice self-care and gratitude. Please share on your club social media channels to spread the resilience.

Use Speechcraft Promotional Video! — Now you can point prospective Speechcrafters and members to this new video that quickly explains the Speechcraft digital experience, highlighting real-life scenarios that could benefit from the practice. Promote the program and share it today!

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From Guest to Member — How many visits are reasonable before you ask a recurring guest to officially join? Some clubs have open-ended polices; others allow a set number of visits before a guest is expected to become a member. In this April Toastmaster article, read different points of views on this topic and how to best guide your guests.

Hybrid Harmony — If your club decides to give hybrid meetings a try, your ideal setup will depend on member preferences, budget, meeting facilities, and the tech aptitudes of members. Find helpful tips and videos on some best practices to allow members on both sides of the camera to have a great experience.

Maximize Your Meeting Role Lineup — From Quiz Masters to Mystery Greeters, some clubs are adding non-traditional roles. If your meeting agenda is starting to feel routine and predictable, adding a custom role or two is a simple way to spice things up. Discover how other clubs are adding their own signature to their meetings.

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2021 International Speech Contest Semifinals — This year, following the region quarterfinal, two contestants from each region will be randomly assigned to one of four International Speech Contest Semifinals, which will be held during the Toastmasters International Convention. The regions for each semifinal have been determined, so be on the lookout for updates regarding who will represent your region!

District Visits — A District visit is the perfect opportunity for an International Officer or Director to help with club-building efforts, corporate recognition visits, and coaching and mentoring your team. Most District visits will happen during the District conference; those Districts that are receiving an official visit for the 2020-2021 program year have been notified by World Headquarters. Any additional requests for visits to District conferences will be considered for the 2021-2022 program year. Please view the District Visits webpage for guidelines on how to prepare for this important event or email boardvisits@toastmasters.org with any questions.

International Officer and Director Candidates Nominated — The Toastmasters International Leadership Committee has nominated International Officer and Director candidates. Voting will take place as part of the 2021 Annual Business Meeting in August. Find out more by visiting the International Officer Candidates and International Director Candidates webpages.

Welcome 2021–2022 Region Advisors — Be sure to congratulate the newly appointed 2021–2022 Region Advisors. RAs are here to support you in fulfilling the District mission. Learn more about their role here and how your District will benefit by working with your RA.

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Distinguished Districts — Is your District on track to become Distinguished? With only three months left in the 2020–2021 District Recognition program year, the best way to make sure your District is on target is by regularly monitoring the District Performance Reports.