July 2021 Leader Letter

Club News


Make Your Club’s Voice Heard — Every club has the opportunity to make its voice heard by voting for International Officer and International Director candidates. Voting will take place next month. More information on how to assign the club’s proxy will be emailed to Club Presidents, Secretaries, and liaisons this month.

Start the Year with a Ceremony — Having a club ceremony to recognize your newly elected club officers is a great way to get the club started on the path to success for the upcoming program year. Use the Club Officer Installation Script and modify it to make it unique to your club. Invite a special club mentor or District leader to conduct the club officer installation. Showcase the club officers and roles they will undertake to guide the club throughout the year. The club can even present various token items to club officers as thanks for their service. The objective: help club morale begin on a high note!

Membership Applications Reminder — All new, dual, and reinstated members who join a club are required to fill out the Membership Application. Clubs are also required to keep copies of each new, dual, reinstated, and transfer members’ applications. Download the Membership Application, which is available in 11 languages. As a reminder for new officers, transfer applications must be sent to membership@toastmasters.org for processing, as transfers cannot be completed in Club Central.

Help Your Club Grow — Adding new members is a great way to revitalize your club experience. These three easy steps can help with that: Ensure your club’s information is always up to date in Club Central; check your email every other day to see if anyone has tried to contact your club; reply to all emails from prospective members in a timely manner. You may also consider putting your online meeting information in your “Club Contact and Meeting Information” section in Club Central to help guests attend meetings. For more helpful tips, read “Find a Club Best Practices.

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Use 2021 Virtual Convention Resources — Encourage members and non-members to get excited about the Toastmasters International 2021 Virtual Convention by utilizing these new promotional tools: display 2021 Virtual Convention Zoom Backgrounds in online meetings; share 2021 Virtual Convention Presentation Slides with members before meetings begin; post 2021 Virtual Convention Social Media Graphics on social channels. There is the potential to make a world of difference by making a difference in each potential attendee.

New Area Director Visit Reports — An all-new Area Director Club Visit Report tool can now be accessed through District Central. Designed for better usability, this easy-to-use, web-based reporting tool captures more effective information and puts added focus on club support and excellence. It can even be used to schedule club visits.

New Club Officers: Plan for Success — Congratulations to all new club officers! This is a fulfilling opportunity to grow as a leader and help your club members achieve their goals. Prepare for your term by referring to the Club Officer Resources, the digital Club Officer Kit, the Club Officer Tutorials, and the Club Central Tutorials. It is recommended that your Club Executive Committee meet to discuss the club budget and Club Success Plan.

Spice Meetings Up — If your club meetings could use a little variety, read through the handbook “Master Your Meetings” for some fun ideas on themes and events. Members will welcome the creativity and guests will be more likely to become your newest members!

New Club Officer Resource — Club Officer Agreement and Release Statement was recently created to help newly elected club officers have clear guidelines/expectations for their duties and roles. It will be signed by the club officer for every term they are in office and retained with the club's records by the Club Secretary with the intent of keeping the club and its officers accountable to the other.

Complete Club Success Plan — With a new program year beginning, nothing will help your club succeed more than completing the newly updated Club Success Plan. This resource will help guide your club and its members to achieve goals within the Distinguished Club Program. Once the Club Executive Committee completes this resource and submits it in Club Central, it can used as a roadmap on your club’s journey to recognition.

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Ringing in the New Year — While we say goodbye to what was an unprecedented year of change and milestones, it is also time to look forward: What will the new program year bring for you and your club? In this July Toastmaster article, find helpful resources to put your club on track and make the most of your meetings this month. Don't miss the accompanying video with a special message from International President-Elect Margaret Page!

You’re a Club Officer, Now What? — Whether you competed in a hotly contested club election or volunteered for your role, you are now a club officer, ready to lead and serve your members. Read a round-up of advice from past club officers and find inspiration and strategies to help you along your leadership journey this program year.

Club Speakers Have the Opportunity to Shine — While you might think the speaker’s role is to simply deliver a club speech on an assigned date, this meeting role involves much more than meets the ear and eye. Learn more about the tasks you should do before, during, and after your speech to make the most of the experience.

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Rotary/Toastmasters Alliance Update — The Rotary/Toastmasters alliance was formed in May 2019 and a lot has happened since, including the release of eight Toastmasters-developed educational courses available to Rotarians and Rotaractors; to date, there have been over 16,000 enrollments! For Toastmasters, we heard your feedback regarding the need for resources as you reach out to clubs; thus, the alliance webpage has been updated—check it out.

The 2021 Virtual Convention Difference — Registration is now open for the Toastmasters International 2021 Virtual Convention. With the slogan, “Make a world of difference,” attendees are invited to make a difference in themselves and around the globe through a learning and networking experience that features 16 diverse education sessions in four new tracks, the World Championship of Public Speaking®, and so much more!

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Speech Contest Semifinalists — Results from region quarterfinals are in! Visit the semifinals webpage to find the two winners who are representing your region at the 2021 International Speech Contest Semifinals. These semifinalists will compete to advance to the World Championship of Public Speaking® at the Toastmasters International 2021 Virtual Convention August 23-28.

Month-End Closing — Did your club qualify to receive the Beat the Clock Award or become Distinguished? All qualifying clubs will be notified late July, due to month-end closing and the need for all processing to be completed. Once complete, the clubs that achieved Beat the Clock will appear on the Membership Building Programs For Clubs page under the 2021 archive, and the Distinguished Performance Reports will be finalized.

Translated Pathways Certificates are here! — When you complete levels and paths in Pathways, you can now request completion and proficiency certificates in Arabic, French, German, Japanese, Korean, Simplified Chinese, Traditional Chinese, Spanish, Portuguese, and Tamil. Email the Education Services Team and specify your desired language, path and level. Your certificate will then be emailed to you.