December 2020



letter tiles spelling out the word change

Featured Article

Leading Controversial Conversations

Engage in hot topics gracefully.





SHARED NEWS

Start a Club and Save — Now is a great time to start new Toastmasters clubs! Any clubs that completes the process of starting a new club between November 1, 2020 and January 31, 2021 and have all members pay dues through September 2021 will have the charter and new member fees waived. That’s an average saving of over 500 USD! For more information, email newclubs@toastmasters.org.

New Speechcraft Experience Coming Soon! — The new Speechcraft digital experience will be unveiled in 2021; stay tuned for more exciting details! You can purchase the existing Speechcraft program through January 31, 2021, and obtain credit through June 30, 2021.

Hybrid Club Tips — If your club is a hybrid club or looking to become one, you may be interested in some tips on how to find success with both in-person and online attendees. Spend some time reviewing the “Running a Successful Hybrid Club Meeting” document. Share the document, either with your fellow club officers or with clubs in your District, and set some time aside to discuss how you can better suit your members’ needs in a hybrid club format.

Zoom Stop Light Timer Backgrounds — Are you looking for virtual backgrounds to use when you’re the Timer at your next club meeting? These Zoom virtual backgrounds feature a green, yellow, or red stop light. Download and switch between these backgrounds to indicate how much time the speaker has remaining. Thank you to Geetha Boyani of 3652 Ci Yuan Toastmasters Club for the original idea and allowing us to share it.

Special Event Flier — Each year, the Brand Team at World Headquarters receives requests for fliers for themed or special events. We’ve heard your requests and have created these customizable fliers to promote your events. Download, customize, and share them with friends, family, coworkers, and other members of your community!

Translated Speech Contest Certificates –— Speech contest certificates are now available in Arabic, English, French, German, Japanese, Korean, Portuguese, Simplified Chinese, Spanish, Tamil, and Traditional Chinese! Download these customizable certificates and present them to speech contest winners and participants.

Inclusivity in Online Meetings — With many club meetings taking place online, inclusivity is still an important aspect. That means creating a club atmosphere that works for everyone, regardless of ability, language, culture, or any other form of difference. Learn how you can be more inclusive to members and guests virtually in this exclusive online article.

Self-Care is Part of the Program — Toastmasters say participating in club meetings is like an act of self-care—a routine that boosts mental health. Close friendships are formed, and fellow members become a support system. Read more about what members are saying and learn how Toastmasters has provided them with connection and community during trying times.

Toastmasters 2020: Resolve Reimagined — This Toastmasters calendar year is one for the history books. Revisit the significant moments of 2020, including the transition to online meetings, Pathways milestones, highlights and videos from the 2020 Virtual Convention, and some generally great news about the organization and its members.

Accredited Speaker Program — Do you know someone in your club or District who is interested in the Accredited Speaker Program? Let them know that applications for 2021 will be accepted January 1 through 31. Point them to the Accredited Speaker Program Handbook and Policy 6.1: Accredited Speaker Program to learn about the Accredited Speaker Program and this prestigious designation.

12 Days of Deals — Are you following Toastmasters International on social media? During the first 12 days of December, we will feature a new, limited-time promotion on our social platforms, so follow along to take advantage of the savings!

CLUB NEWS

Speech Contest — As clubs move through their speech contests, please feel free to refer to our Speech Contests webpage for helpful resources and answers to frequently asked questions. You may also submit your questions to speechcontests@toastmasters.org.

Send in Your Semiannual Officer List — If you missed the deadline to submit your new club officer list for January 1–June 30, please note it is not too late to get it recorded! Outgoing club officers will have Club Central access until January 30 to submit their newly elected club officers list. For assistance, email clubofficers@toastmasters.org or call +1 720-439-5050, ext. 402 from 6 a.m.–7 p.m. Mountain Time, Monday–Friday.

Plan for Year-End Supply Orders — With the holidays fast approaching, it's important to place your supply orders by Thursday, December 17. All product orders placed by midnight Mountain Time on December 17 will be shipped no later than December 23. Due to the holiday schedule and year-end inventory, all orders received after that date will begin shipping on January 4, 2021. This includes any orders marked for express delivery. If you have any questions or concerns, please call +1 720-439-5050, ext. 1406 from 8 a.m.—5 p.m. Mountain Time, Monday—Friday or email supplyorders@toastmasters.org.

California Clubs: File Your 199N — In mid-January, California Club Presidents and Treasurers should be on the lookout for an email from the California Franchise Tax Board (FTB) with instructions for e-filing the 199N tax form pertaining to the 2020 tax year. Please note: the deadline to e-file is May 15, 2021. View Tax Filing Instructions here.

Member Profile — Every Toastmaster has an account on the Toastmasters International website if they provided a valid email when submitting their membership application. When logged into toastmasters.org, you will want to click on "Welcome, Name" at the top of the page to access your member profile. In your profile are archives of your past educational awards, offices held, and past product order receipts, along with other records of your Toastmaster journey. If you are unable to log in, please use the Forgot Password tool or email membership@toastmasters.org.

DISTRICT NEWS

District Elections Deadlines — Do you know someone that would like to take on a leadership opportunity within your District? If so, encourage them to submit their intent to run for office. Check with your District to confirm what the deadline is. Please refer to Protocol 9.0 District Campaigns and Elections.



SHARED NEWS

Tough Times, Free Path — Toastmasters is showing special appreciation for its members during these difficult times by awarding anyone who renews their membership for the October renewal period by December 31, 2020 with a free Pathways path. Visit your Toastmasters profile, click the “Choose A Path” button, and follow the normal path selection process to redeem your free path before March 31, 2021. Please share this special offer with members who are hesitant to renew. Help yourself and others to end the year by looking towards a new path for next year! For more information about the free path offer, see frequently asked questions.

Access Public Speaking Webinar Recordings — The recordings for the first two webinars in Toastmasters Public Speaking Webinar Series, Lose the Fear, Learn the Relevance and Speak for Yourself!, are ready! Enjoy some refresher tips, while also using them as a marketing tool.

Improve Your Online Confidence — Social media is a great way for clubs to recruit prospective members, especially during the global pandemic. For a fun way to engage with people on social channels, share the “Feel Confident in Online Meetings” infographic! This digital file outlines tips to grow confidence and find success while participating in online meetings. It can also help potential Toastmasters understand how they can grow as a member.

Anatomy of a Toastmasters Meeting — Guests and new members often need a quick way to understand meeting roles, and this new one-pager is the answer! Now clubs can hand out “The Anatomy of a Toastmasters Meeting” to them. Thank you to Angel Rios of San Juan Toastmasters for creating the original version of this document and allowing us to share it.

Check Out the Corporate Clubs Infographic — Would it surprise you to know that more than 1,000 corporate Toastmasters clubs have been chartered during the past 18 months? That factoid and more can be found in Toastmasters’ Corporate Clubs Infographic, which includes the latest workforce data on how employers of all sizes are recognizing the value of chartering corporate clubs. Please share the knowledge with members of your club, District, prospective clubs, and media!

LinkedIn Ad Guide — Ready to start advertising on social media? Use this how-to tutorial and link to ad prosperity on LinkedIn! In Section One, find detailed instruction on creating a LinkedIn ad. In Section Two, access suggested headlines, ad copy, and images. In Section Three, get tips from Toastmasters.

DISTRICT NEWS

Prospect Corporate Clubs with New Flier —Club Growth Directors and their teams need simplified support when prospecting. The Corporate Club Marketing Flier was designed to easily introduce Toastmasters as a professional development training solution to corporate cultures. Download this one-page PDF in the Resource Library today!



DISTRICT NEWS

Area Directors: Prepare for Second Round Club Visits – Each District must establish and maintain positive, supportive relationships with its clubs. Area Directors play a critical role in creating this relationship through club visits, which are required twice a year to participate in the Distinguished Area Program. Second round of club visits begin December 1 and reports can be submitted upon completion of the club visit. To meet one of the qualifying requirements of the Distinguished Area Program, please log in to District Central and submit an Area Director’s Club Visit Report for at least 75% of the base number of clubs in your area. You can view your progress on the dashboard.

DISTRICT NEWS

Be Prepared for Mid-Year Training — District Directors, Program Quality Directors, and Club Growth Directors: you will be receiving additional communications about Mid-year Training, including pre-work assignments, in the coming days and weeks. Be sure to attend your Mid-year Training Region Kickoff meeting and schedule time to complete the pre-work prior to the Core Training Days. The more prepared you are, the more you’ll benefit from the experience.