Online Meetings

Helpful resources for you to achieve virtual victories.




Online Meetings

A Toastmasters club provides its members with a safe and supportive environment to become better communicators, leaders, and public speakers. For many, their club gives them a sense of belonging. In light of the coronavirus disease (COVID-19), many clubs are no longer able to meet in person and are now meeting online to protect the safety and well-being of its members.


By transitioning to online meetings, clubs allow their members to continue pursuing their goals and provide human interaction that they might not otherwise get. While many aspects of personal and professional lives have been disrupted, we hope Toastmasters clubs can meet online and provide a sense of normalcy to our members.


Should your club feel the need to allow online attendance as a temporary measure, a club membership vote will need to be conducted. When the club no longer needs to allow online attendance, the club members will vote again to remove this option from their Addendum of Standard Club Options. The club may only allow online attendance for as long as their Addendum of Standard Club Options indicates this is in effect for the club.

To help clubs who have struggled to adapt to online meetings, we have created several helpful resources, which can be found below. We also encourage club officers to share their success stories and help clubs in their area who might need it.

 

Helpful Resources

Online Meeting Tips

Use these tips to ensure a smooth transition to online meetings.

Read tips

Online Meeting Tips for Club Officers

Follow these tips to lead successful online meetings.

Learn more

Online Club Meeting Software Comparison

Compare free software your club may use for online meetings.

View comparison

Online Prospect Flier

Fill-in your online club information and reach out virtually to prospective members with this digital document.

Attract prospects

Online Member Flier

Utilize this invite to increase your online meeting attendance.

Download invitation

Timer Zoom Backgrounds

When you are the Timer for an online club meeting, switch between these backgrounds to indicate how much time the speaker has remaining!

Download backgrounds

Digital Ribbons

Club members can have fun and take pride virtually as the recipient of Best Speaker, Best Table Topics, and Best Evaluator through these two digital award options.

Choose award style

Facebook Camera Frame

You can add a Toastmasters frame to a picture on Facebook to proudly display your Best Speaker, Best Evaluator, and Best Table Topics ribbons.

Download reference file

Core Values Zoom Backgrounds

Use a background featuring Toastmasters’ Core Values during your online meeting to show your Toastmasters spirit!

Get background

Zoom Virtual Backgrounds

Use these branded backgrounds on Zoom for your club's meetings.

Download now

Zoom Registration Page Banners and Logo

Add some color to your club's Zoom page with these banners and logo.

Get tools

Best Practices for Online Speech Contests

Find tips and information for the logistics of your contest.

Read more

Video Recording Guidelines for Online Speech Contests

Read information on how to help contestants comply with recording rules.

See guidelines

Successfully Filling Online Meeting Roles

Meeting roles are at the heart of every Toastmasters meeting. When filling these roles during an online meeting, you may have to make some adjustments. In this video, you will find tips to successfully fill meeting roles during an online meeting.

7 Tips for Attending Online Meetings

As online meetings grow in popularity, there are challenges to adjust to compared to in-person meetings. Find seven tips that will help you become a better attendee at your next online meeting!

Club Officers: Keep Your Club on Track with Online Meetings

The coronavirus disease (COVID-19) has had a major impact on Toastmasters clubs that meet in person. Club officers should help ensure their club can still meet by transitioning the club to online meetings. In this video, you will find helpful tips for a smooth transition.

A Global Online Experience

How connecting with clubs around the world led to camaraderie and cultural diversity.

Read article

Quarantainment From the Toastmaster Magazine

Discover articles that will both inspire you and help stave off boredom.

Get inspired

Present With Executive Presence Online

Learn how to convey confidence in a virtual setting with these five key elements.

Read now

Development On Demand

Take advantage of the extra time and virtual opportunities to learn new skills and connect with people.

Get started

Virtually Visit Clubs Around the Globe

No need to pack your suitcase. Enjoy your “traveling!”

Find out how

Staying Connected While Apart

Hold on to your humanity and find a sense of belonging during COVID-19.

Learn how

Online Speech Contest Tips From a World Champ

2019 winner Aaron Beverly shares his top techniques in a two-part video series.

Discover tips

Toastmasters Send Messages of Support to Wuhan, China

Members offer their blessings and best wishes in a meaningful video.

Watch here

Optimize Your Video Conferences

Learn 6 steps to reduce technical glitches and enhance your online meetings.

Read steps

It’s Time to Meet Online!

Read tips and tricks to hold a successful online club meeting in this Toastmaster article.

Get tips

How to Appear Your Best Online

Consider your setting, appearance, and delivery for an effective online speech.

Read now

Suddenly, Life is a Series of Table Topics

Read how members are adjusting to a new normal by finding camaraderie online.

Learn more