The Leader Letter

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May 2015

Club Leaders | District Leaders

News to Share

The following information may be posted on your club's website or Facebook page, or in your club newsletter.

Nominate an Outstanding Toastmaster

Each year, the International President chooses several Presidential Citation recipients and presents each with an award during the International Convention. If you know a member who has made significant contributions to the organization, nominate him or her by May 31.

Be Inspired by World-Class International Speakers at the Convention

The 2015 Toastmasters International Convention will be held August 12–15 in Las Vegas, Nevada. Register today to save $100. Attendees will:
    • Listen to high-caliber speakers, including Toastmasters International’s 2015 Golden Gavel recipient Muhammad Yunus, who won the 2006 Nobel Peace Prize
    • Experience the excitement and fanfare of opening ceremonies
    • Connect with other members from around the globe
    • Witness the 2015 World Championship of Public Speaking
    • Celebrate 90 years of Toastmasters history
Member Services Can Help
    • Missing materials: If you haven't received your New Member Kit, education award, supply order or the Toastmaster magazine, email the Tracking team.
    • Extra magazines: If you belong to more than one club, chances are you receive extra copies of the Toastmaster magazine each month. To request fewer copies, email the Membership team. You may also request to "go paperless" if you read the magazine online or on your tablet.

Club Leaders

Earn Credit: Submit Your Updated Officer List by June 30

Whether your club elects officers annually or biannually, it's time to hold elections for the next term. To receive Distinguished Club credit, please log in to submit your revised officer list by June 30.

Handbooks for Incoming Officers

The updated, informative Club Leadership Handbook (Item 1310) will help officers carry out their role-specific responsibilities. Seven copies will be sent to each club’s mailing address. Clubs that chose the English version will receive their copies this month. Clubs that chose another language will receive their handbooks in June. Please distribute one to each newly elected club officer.

Beat the Clock by June 30

Make membership-building fun! Encourage everyone to participate in the “Beat the Clock” program (login required) between May 1 and June 30. If your club adds five new, reinstated or dual memberships to your roster you’ll get a special ribbon to display on your club banner, plus a 10% discount on your club order.

Review Month-End Closing Dates

Check the month-end closing dates regularly to ensure your submissions are received and processed on time. It shows reporting deadlines for items such as education award applications, membership applications, club charter documentation and club coach appointments.

Attention California Club Treasurers 

You have until May 15th to file the 199N. If you haven't filed it yet, please do so today.

District Leaders

Submit Club Charter Forms Early

More clubs charter in June than at any other time, so please send your new club forms early for timely processing. If you have questions, review this guide or email the New Clubs Team.

District Leaders 

Treasurers: Have You Completed Your Quarter 3 Report?

The Quarter 3 Treasurer's Report was due to World Headquarters April 30. If you have not yet submitted it, please email the District Finance team for assistance.

Area Governors: Submit Club Visit Reports by May 31 

Are your clubs fostering a supportive learning environment and delivering the best possible member experience? Evaluate clubs based on club quality standards listed in Moments of Truth, and complete an Area Governor’s Club Visit Report online through District Central. Your support affects the future of clubs in your area and empowers club officers to help members achieve their goals. If you have questions, email District Services.

Plan Now for Year-End 

June 19 is the last day for district leaders to place supply orders or access the district reserve account for the 2014–2015 program year. District accounts for the 2015–2016 program year will be available beginning July 1. If you have questions, email the District Finance team.

Get Ready to Report Alignment Changes 

In June, district leaders will receive an important email from District Services with instructions for submitting alignment changes for the 2015–2016 program year. Please report changes to World Headquarters as soon as possible, but no later than July 15.

New Titles for District Leaders Effective in July

2015–2016 incoming district leaders will be the first to carry the updated titles.

District Leader Training

On August 10 and 11, Toastmasters International will conduct a training program for 2015–2016 district directors, program quality directors and club growth directors. District leaders will develop core leadership skills, share best practices and network with others from around the globe. This event will be held prior to the International Convention in Las Vegas, Nevada.

Travel to Training 

Outgoing district governors, please visit the District Leader Training webpage for instructions on how to initiate travel arrangements for incoming district directors, program quality directors and club growth directors. After elections, incoming leaders will receive an email invitation to register for training.

Train New Area and Division Directors 

Attention incoming district directors, program quality directors and club growth directors: Please use these materials to train incoming area and division directors so they receive the information they need to succeed in their roles. Submit training reports through District Central by September 30. If you have any questions, email District Services.

Incoming Finance Managers: Take Advantage of Virtual Training 

Succeed in your finance manager role by accessing the training webinars and e-learning tools (login required), and the helpful guide Managing District Finances. For support regarding specific financial topics, please email the District Finance team to schedule an appointment.

Announcing International Speech Contest Semifinal Positions

Districts were randomly assigned to one of 10 semifinal speech contests as part of the 2015 International Speech Contest. Each semifinal winner will participate in the World Championship of Public Speaking at the International Convention in Las Vegas.

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