Reporting Requirements

Throughout the year, the district is required to submit reporting requirements to World Headquarters. If these requirements are not met, the district reserve cannot be accessed, and in some cases, Distinguished District cannot be achieved. Use the resources on this page to access the different requirements, forms and due dates that will keep your district on track.

Prerequisites for the Distinguished District Program – Due September 30

Division and Area Governor Training Report
The division and area governor training report is a requirement of the Distinguished District Program.

District Success Plan
This plan, in conjunction with the Distinguished District Program, serves as your strategic plan for the program year. The District Success Plan is a requirement of the Distinguished District Program.

Reporting Requirements – Due to District Services by July 15

District Leader List
Each year during election season, the district leadership team will receive information about submitting the district leader list of incoming officers. Any changes, corrections or updates must be entered by September 1 for the officers to receive credit for the full term towards the Advanced Leader Silver (ALS) award.

District Calendar
Send World Headquarters a direct link to the district website calendar or create a template and add the events planned for the district.

Area and Division Alignment Changes
World Headquarters will send alignment forms to the district governor and district governor-elect in mid June.

District Signatories
The Toastmasters International Executive Committee must approve all signers on district accounts.
(This form is due to District Finance by July 15)

Additional Requirements – Due to District Finance by:

August 31: Year-end Audit with certification page and narratives

September 30: District Budget

October 31: Quarter 1 Treasurer’s Report with certification page and narratives

February 15: Mid-year Audit with certification page and narratives

April 30: Quarter 3 Treasurer’s Report with certification page and narratives


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