Board Report: Out of the Past, Into the Future

Board Report: Out of the Past, Into the Future

A summary from the minutes of the
February 2007 Board of Directors meeting.

The Board of Directors met in February at Toastmasters’ World Headquarters and made the following decisions to ensure the continued progress and growth of the organization:

Reviewed policies governing campaigns of international officer and director candidates and added to policy the date when Letters of Intent should be filed at World Headquarters (WHQ) (currently in the candidate booklet only); stipulated that photographs may depict only the candidate and no other individuals for use in campaign literature such as brochures, Web sites or posters. This is effective after the 2007 Annual Business Meeting. 

Changed the time of fax submissions on deadline dates from 5 p.m. to midnight, Pacific Time. This gives clubs and districts additional time to submit information to WHQ via fax.

Strengthened the wording of the policy governing the assignment of clubs to areas. Areas must (instead of should) consist of four to six clubs, except where special circumstances exist. (This is not a change to policy but a clarification of the intent of the policy.) 

Recommended the Territorial Council of China be designated as a provisional district (#85) effective July 1, 2007, provided sufficient clubs have completed the chartering process and submitted resolutions agreeing to pay full international dues.

Approved a request from a group of clubs in Alaska and the Yukon Territory to be recognized as a Territorial Council. Effective July 1, 2007, the group will be known as the Yukon Alaska Council of Toastmasters.

Approved the sites of the International Conventions: for August 2010 the Sydney, Australia Convention Center; and for August, 2011, the Bally’s Casino and Hotel in Las Vegas, Nevada.

Initiated a project to examine and reshape Toastmasters International’s governance system to ensure appropriate structure and processes are in place to support members and clubs throughout the world.

Explored conducting area and division council and district executive committee meetings using video conferencing. Effective July 1, 2007, up to 50 percent of these meetings may be conducted via various technology options.

Explored the use of e-mail voting to ratify business when a quorum is not met at a district council meeting. Effective immediately, ratification “in writing” is defined to include e-mail.

Approved eliminating the Top 5 District Newsletter Contest commencing with the 2007-2008 year.

Approved reformation of District 60 into Districts 60 and 86; District 46 into Districts 46 and 83; and District 47 into Districts 47 and 84. This is effective July 1, 2008. Effective July 1, 2007, reforming districts will elect two lt. governors education and training, two lt. governors marketing and one district governor. Each position will have equal status and responsibility and each will receive volunteer service credit.

Reviewed the use of the Competent Leadership manual by individuals and its integration into club meetings and discussed ways to encourage active involvement in the Competent Leadership program by new members and more experienced members.

The Board will meet again in August, during the International Convention in Phoenix, Arizona.