Complete Policy and Procedure Manual

I. TABLE OF CONTENTS

II. INTRODUCTION

1. Introduction
2. Resolution by Board of Directors

III. PERSONNEL

A list of incumbent Officers and Directors of Toastmasters International, and of members of Committees, with their e-mail addresses, and the names and contact information of World Headquarters department heads.

1. Board of Directors List
2. World Headquarters List

IV. GOVERNING DOCUMENTS

1. Articles of Incorporation and Bylaws of Toastmasters International
2. District Administrative Bylaws
3. Club Constitution and The Standard Bylaws for Clubs of Toastmasters International

V. ORGANIZATION GUIDES

A delineation of the functions, responsibilities, authorities, and principal relationships of positions.

1. Introductory Guide for Board of Directors
2. The Role of the Board of Directors and Executive Director
3. President
4. Senior Vice President
5. Executive Director
6. Secretary-Treasurer
7. Auditing Firm
8. Corporate Attorneys
9. Standing Committees and Other Committees
10. Executive Committee
11. Strategic Planning Committee
12. District Administration Committee
13. Marketing and Education Committee
14. Governance and Policy Committee
15. Nominating Committee
16. Advisory Committee of Past Presidents
17. Special Committees

VI. POLICIES AND PROCEDURES

This section contains a copy of all policies and procedures.

A. International

A 1 Mission Statement
A 2 Educational Policy of Toastmasters International
A 3 Use of Toastmasters International Material
A 4 Community Activities and Cooperation with Organizations
A 5 The Toastmaster Magazine Policy
A 6 Translation and Interpretation
A 7 Rules of Procedure of the Board of Directors
A 8 Board Confidentiality Policy
A 9 Service of Members on the Board of Directors
A 10 Visits to Districts by International Directors
A 10.1 Visits of International Directors and International Officers Other Than Visits Covered by Policies and Procedures Section VI D 8
A 12 Procedural Rules for the Calling of a Special Meeting of the Membership
A 13 Procedural Rules for Member Voting by Mail in Lieu of Annual Business Meeting
A 14 Executive Director’s Authority and Compensation
A 15 Public Relations and Publicity
A 16 International Convention Site Selection
A 17 Establishment of Special Foundations, Affiliate Organizations, and Other Legal Entities
A 18 Use of Collective Membership Marks, Trade Names, Trademarks, Service Marks and/or Copyrights of Toastmasters International
A 19 Membership and Mailing Lists
A 20 Conduct of Surveys
A 21 Fax Machine and Electronic Transmissions Policy
A 22 Policy on Members with Disabilities
A 98 Regional Assignment of Districts and Undistricted Clubs Effective July 1, 2007
A 99 Map of Regions and Districts Outside Regions

B. District

B 1 Formation of Provisional Districts, Consolidation and Reformation of Existing Districts, and Formation of Non-District Administrative Units
B 1.1 Rules and Regulations Supplementing the Policy Concerning Formation and Re-Formation of Districts
B 2 Assignment of Clubs to Districts, Divisions, and Areas
B 3 District Conflict of Interest Policy
B 4 Procedural Rules for Placing a District Under Receivership
B 5 District Officer Position Titles and Voting Privileges in District Councils
B 6 Role of Past Leaders Within Districts
B 7 District and Club Officer Training, Executive Committee Meetings, Council Meetings, and Conferences
B 8 International Speech Contest Participation by Districts not Assigned to a Region
B 9 District, Division and Area Records

C. Club

C 1 Admission of Member Clubs
C 2 Minimum Club Standards
C 3 Transfer of Club Charter
C 4 Suspension of Non-Paying Clubs and Reinstatement of Inactive Clubs
C 5 Membership and Eligibility Requirements in Toastmasters International
C 6 Club Status Outside Continental United States and Canada
C 7 Toastmasters Clubs Within Other Organizations

D. Financial

D 1 Toastmasters International Investments
D 2 Ralph C. Smedley Memorial Fund
D 3 Additional Dues and Fees Established by the Board of Directors
D 4 Sources of Payments of Charter Fees or Per Capita Dues
D 5 Revenue for Districts
D 6 District Fiscal Management
D 7 Assets at the District and Club Levels
D 8 Schedule of Expense Payments Available for Each International Officer and Director of Toastmasters International
D 9 Expense Payments Available for District Officers and Speech Contestants
D 10 Expense Reimbursement for Employees of Toastmasters International
D 11 Fund-Raising Activities
D 12 Toastmasters International Reserves

E. Campaigns and Elections

E 1 Procedural Rules for Campaigns by International Officer and International Director Candidates
E 2 Procedural Rules for the Nominating Committee
E 3 Procedural Rules for Regional Nomination of Directors
E 4 Procedural Rules for Nomination and Election of Directors Not Assigned to Regions
E 5 Proxies
E 6 Procedural Rules for Pre-Election Presentations of Candidates at the Annual Convention
E 7 Procedural Rules for Election Prescribed by the Board of Directors and Bylaws of Toastmasters International for the Annual Meeting of Convention Delegates
E 8 Procedural Rules for the District Nominating Committee
E 9 Procedural Rules for Campaigns for District Office and the Elections of District Officers

F. Ethics & Discipline

F 1 Code of Ethics and Conduct
F 1.1 Harassment, Including Sexual Harassment
F 1.2 Procedures for Handling Personal Conduct Matters
F 2 Political and Campaign Ethics
F 3 Non-Discrimination
F 4 Grounds for Disciplinary Action Relating to Good Standing with Toastmasters International of Individual Members of Clubs
F 4.1 Procedures for Disciplinary Actions Relating to Good Standing with Toastmasters International of Individual Members of Clubs
F 5 Procedures for Disciplinary Actions

G. Regional Activities

G 1 Regional Conferences; Midyear Meetings; and Candidate Showcases at the International Convention
G 2 Regional Conference Financing

H. Other Policies and Procedures

H 1 Golden Gavel Award
H 2 Certificates and Pins for Officers, Directors and District Governors
H 3 Gavel Clubs
H 3.1 Procedures, Rules and Regulations for Gavel Clubs
H 4 District and Club Use of Internet Web Pages
H 5 Operational Reports
H 6 Recognition Programs and Awards

VII. CHRONOLOGY OF DECISIONS

A. Governing Documents
B. Policies and Procedures
C. Authorizations and Other

VIII. MISCELLANEOUS

A. Speech Contest Rulebook

Last Updated: 8/23/2007