Preparing to host a VIP?
International officers and directors are scheduled to visit various districts throughout the year. If you are a district governor who has received an e-mail notifying you of an upcoming visit, the materials on this page will help you to prepare. Please keep the e-mailed information handy for future reference.
Start down the path to success
First, be sure to review the Six Simple Steps to Success.
Next, please open and print the District Visit Checklist (PDF). This six-week schedule of preliminary activities will keep you on track for the big event. Refer to the checklist often.
Read about recognition
As you prepare, please print, share and read through the Guide to Sponsor Acknowledgement Visits (PDF). This handy booklet explains what sort of recognition gift to give, when and how.
Keep track
To help your visitor keep track of events and expenses, please print, complete and send these forms to World Headquarters as soon as possible after the event:
Know who's coming to call
For your conference brochure, promotional materials or media information, you’ll want to share the story of your guest. That person's name should be on the e-mail you received. Visit the "Meet Toastmasters International's Board of Directors" section and click your visitor's name to find useful information and materials assembled specifically for that person.