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Treasurer

As the district treasurer, you are tasked with the fiscal oversight and management of the district. The district treasurer works closely with the district governor and lt. governors to ensure that the district is making cost effective decisions, within policy, that result in effective fiscal management. This position may be combined with the office of secretary.

The district treasurer should have knowledge of accounting and be acquainted with the handling of financial matters. The treasurer may be appointed by the district governor, subject to approval of the District Executive Committee and confirmation by the District Council, or elected. The district treasurer is eligible for reelection or reappointment for one succeeding term only.

Responsibilities:

    • Assisting the district governor in developing a realistic budget based upon the goals of the district.
    • Recording, monitoring, forecasting, and evaluating the district’s financial performance.
    • Requisition, receipt, and disbursement of district funds.

Provide treasurer’s reports as follows:

    • Submit a treasurer’s report to the district governor and lt. governors each month. These reports must be submitted within 30 days of the end of the month.
    • Submit the treasurer’s report to World Headquarters for the three months ending September 30 and for the nine months ending March 31. Reports must be submitted to World Headquarters within 30 days of these dates.
    • Present a treasurer’s report at each District Executive Committee and District Council meeting.
    • Provide the District Audit Committee with all financial information and records covering the periods of July 1 through December 31, and July 1 through June 30. The treasurer ensures that the Audit Committee submits a midyear audit and supporting documents to World Headquarters on or before February 15 and a yearend audit on or before August 31.

  • Maintain custody of all district assets including the district banner, gavel, educational supplies, and other properties.

Financial Reports

To aid you and your district leadership team in the development of a budget and the tracking of expenses, the Toastmasters website has a variety of tools available for your use at www.toastmasters.org/ districtfinance. Here you’ll find budget templates, spreadsheets and a step-by-step guide to help you complete the tasks described above. 

Additional Resources

District Finance Corner
www.toastmasters.org/districtfinance
Toastmasters Policies
www.toastmasters.org/policies
The Toastmasters Learning Connection
www.toastmasters.org/elearning

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