Reporting your club officer information
As soon as your club has elected its new officers, report their names and contact information to World Headquarters online. Log in as a club officer and use your club’s password to assign, change or add club officers. Current club officers can retrieve a lost club password by sending an e-mail to lostpassword@toastmasters.org. Please include your name, position, club number and district number.
If your club is not able to submit its officer list online, you can print the Club and Officer Information Form (PDF). Be sure to type or print all information including your club’s name, club and district numbers, contact phone number, frequency of meeting, meeting day, meeting time, meeting place and club type. List all club officers, and provide their phone numbers and e-mail addresses.
You will need to submit:
- one copy to Toastmasters International
- Mail to:
Member Services – Officers
PO Box 9052
Mission Viejo, CA 92690
- or fax to:
949-858-1207
- one copy to your district governor
- one copy for your club file
Deadlines
Clubs electing officers annually:
- Online submission: 12:00 midnight, June 30
- Fax submission: 12:00 midnight, June 30
- Regular mail submission: 12:00 midnight, June 30
Clubs electing officers semiannually:
- Online submission: 12:00 midnight, June 30 and December 31
- Fax submission: 12:00 midnight, June 30 and December 31
- Regular mail submission: 12:00 midnight, December 31
Remember, only clubs that meet weekly have the option of electing officers semiannually; clubs meeting less frequently than weekly must elect officers annually. An annual term of office is July 1 through June 30. Semiannual terms are July 1 through December 31 and January 1 through June 30. No other terms are allowed.
If you have questions about your club officers list, you can send an e-mail to clubofficers@toastmasters.org or call 949-858-8255.