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October 2011

Leader Letter Masthead Jan2011  

OCTOBER 2011  
 
  • It's Not Too Late!

    October renewals were due October 1, but you still have time to receive on-time credit. Be sure to submit your clubs renewals through the Toastmasters website by October 10. Just follow these simple steps:
    • Once logged in, click Members (top left of page).
    • Click Club Central (middle left of page).
    • Select the applicable club name and number (center of page).
    • Under Conduct Club Business, click Pay Dues.

     
  

  • Treasurer's Report Due October 31

    The Quarter One Treasurer's Report is due to World Headquarters by October 31. If you have any questions or need assistance with the new accounting system, please email districtfinancialreports@toastmasters.org.
 

Free Updated Membership Applications

Be sure to provide current and potential club members with the most up-to-date membership application which reflects the new October membership rates. Please note: The membership application will no longer be printed and is only available for free download as a PDF. 

 

Mid-year Training for District Leaders

Mid-year Training will be held in January at seven locations around the world. These educational training sessions will help district and lieutenant governors succeed as leaders. The dates and locations have been confirmed, but more details regarding travel information and venues will follow.

Seeking International Officers and Directors

Toastmasters International needs effective leaders who have the ability and foresight to guide our organization to new successes and even higher standards for quality. Visit the Candidate Information webpage to learn more about the qualities Toastmasters International seeks in a potential board member.

The Form Library Offers Convenience

As a district leader, you'll need many forms and manuals throughout the year, ranging from the reporting requirements to the District Leadership Handbook (Item 222). The form library provides all of them in one easy-to-find location. 

Help Your District Grow with a Club Extension Chair

World Headquarters often receives contacts from prospective club members and forwards their information to districts within 48 hours. Your district can assign a club extension chair to help the district governor and lieutenant governor marketing pursue these new club leads promptly. To start, email districts@toastmasters.org with the name and contact information of your new club extension chair. After your message is received, new club leads will be forwarded to your club extension chair, district governor and lieutenant governor marketing.

Conduct an Effective Club Visit

Area governors, are you optimizing your club visits? Toastmasters' local service model assists area governors in developing organizational and leadership skills while they help clubs grow.

Keep Your District on Track

Throughout the year, the district is required to submit reporting documents to World Headquarters. If these requirements are not met, the District Reserve cannot be accessed, and in some cases, Distinguished District status cannot be achieved. Check this webpage to access the requirements, forms and due dates to help your district stay on track.

District Conference Materials

Have you held your district conference? Are your district conference materials following the brand guidelines? If not, review the District and Club Leader Brand Manual (PDF) and visit the Brand Portal to download the new logo, color palette, typography and design elements to refresh your materials.
 

November Deadline for Accredited Speaker Program Applications

The Accredited Speaker Program challenges the presentation skills of professional speakers. Visit the Accredited Speakers webpage to learn more about the program and to find out if it's right for you. Applications for the 2012 program year are due to World Headquarters by November 1. Late applications are not accepted.

2011-2012 Board Members

New Board members were elected at the 2011 Annual Business Meeting. To learn more about the leaders of the organization, or to prepare for a visit from an international officer or director, visit www.toastmasters.org/meettheboard.

Policy and Protocol Changes

At the August 2011 Board of Directors meeting, the following policies and protocols were reviewed and updated:

  • Policy 3.0: Ethics and Conduct
  • Policy 8.0: Dues and Fees
  • Protocol 8.1: Clubs and District Assets
  • Protocol 8.2: Fundraising
  • Policy 8.3: District Leader Expenses
  • Policy 8.5: Smedley Fund
  • Protocol 9.0: District Campaigns and Elections
  • Policy 9.1: International Campaigns and Elections
  • Policy 10.0: Region Advisors
  • Protocol 11.5: Board of Directors Visits

The revised Policy and Protocol can be found at www.toastmasters.org/policies. To learn what changes were made to policies, please read the August 15-16 meeting minutes.

Order Now: Professional Recordings and Photographs of the 2011 Convention

Video recordings of many Convention programs - such as the World Championship of Public Speaking and education sessions - can be purchased from Bill Stephens Productions, Inc. Professional photos of Convention events are available from Jowdy Photography.

The Toastmasters Podcast: Listen. Learn. Laugh!

Tune in to hear the latest Toastmasters Podcasts. Bo Bennett and Ryan Levesque share 2011 International Convention highlights and interview International President, Michael Notaro.

Planning a Speech Contest?

Ensure your contest is a success by using the most up-to-date documents. Download the latest speech contest materials from the Toastmasters online store for free! This includes the Speech Contest Rulebook (Item 1171), which will be updated in October.

Update Your Club's Bylaws

Article III of the Club Bylaws requires that clubs state the amount of dues and fees they customarily collect from their members. Any active club officer can make changes to the club's bylaws pages by logging in and following these simple steps:

  • Once logged in, click Members (top left of page).
  • Click Club Central (middle left of page).
  • Select the applicable club name and number (center of page).
  • Under Conduct Club Business, click Update my club bylaws.

Member Services' New Hours

As part of Toastmasters International's initiative to improve the member experience, the Member Services team will be available to assist members by phone or email Monday through Friday from 6 a.m. to 7 p.m. Pacific Time. The new hours begin October 3, 2011.

Say Thank You with Gifts and Awards

This season, show your appreciation to fellow members and leaders with apparel and gifts from the Toastmasters online store. Also, recognize outgoing club officers with personalized awards.

Looking for Toastmasters Products?

The Toastmasters Product Listing makes a quick and easy online reference tool for shopping. You can also use it to show other members what is available to them. Additionally, the updated Product Guide will be available soon.

Digital Magazine Language Translations

The digital edition of the Toastmaster magazine can be viewed in different languages. Simply click on the title of the article you wish to translate. A new webpage will open, and at the top right corner you'll find "change language" within a drop-down box that allows you to select the language of your choice.

October 22 Is Toastmasters' 87th Birthday!      

The first official Toastmasters meeting was held on Santa Ana, California, on October 22, 1924. Why not celebrate the organization's birthday with a themed club meeting devoted to Toastmasters' history? See the Toastmasters Timeline for additional milestones in the organization's history.

 

  

                 

 
 
 
 
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