May 2014

Leader Letter Masthead   

MAY 2014  

Earn Credit: Confirm Your Updated Officer List by June 30

Whether your club elects officers annually or biannually, it's time to hold elections for the next term. To receive Distinguished Club credit, please log in to submit your revised officer list by June 30.

California Club Treasurers Only

You have until May 15 to file the 199N. If you haven't yet filed it, please do so today.

Review Month-End Closing Dates

To ensure your submissions are received and processed on time, regularly check the month-end closing dates. The webpage shows reporting deadlines for items such as education award applications, membership applications, club charter documentation and club coach appointments.

Who Won Your District Speech Contest?

Attention lieutenant governors education and training: Please email your Report of District International Speech Contest Winner form to semifinals@toastmasters.org on the Monday following your district's International Speech Contest. This form was emailed to LGETs on March 25. Please contact us if you haven't received it.

Treasurers: Have You Completed Your Quarter 3 Report?

The Quarter 3 Treasurer's Report was due to World Headquarters April 30. If you have not yet submitted it, please follow these steps: (1) enter all financial transactions through March 31 into the district accounting system; (2) reconcile bank accounts as of March 31; (3) notify World Headquarters to close the books; and (4) email the completed Monthly Narratives and Signed Certification spreadsheet to districtfinancialreports@toastmasters.org.

Area Governors: Submit Club Visit Reports by May 31

Are your clubs fostering a supportive learning environment and delivering the best possible member experience? During your visits, evaluate clubs based on the six club quality standards listed in Moments of Truth. After each visit, please send an online Area Governor's Club Visit Report through District Central. Your support affects the future of clubs in your area and empowers club officers to help members achieve their goals.

Plan Now for Year-End

June 13 is the last day for district leaders to place supply orders or access the district reserve account for the 2013-2014 program year. District accounts for the 2014-2015 program year will be available beginning July 1. Send questions to districtquestions@toastmasters.org.

Get Ready to Report Alignment Changes

In June, district leaders will receive an important email from districts@toastmasters.org with instructions for submitting alignment changes for the 2014-2015 program year. Please report changes to World Headquarters by July 15.

Submit Club Charter Forms Early

More clubs charter in June than any other time of the year, so please send your new club forms early for timely processing. Be sure to include all required signatures and the proper amount of funds. If you have questions, email them to newclubs@toastmasters.org.
   

Handbooks for Incoming Officers

If your club chose to receive its Club Leadership Handbooks (Item 1310) in English, seven copies will be delivered to the club mailing address this month. Clubs that chose another language will receive the mailing in June. Please distribute one to each newly elected officer. The updated information, insight and direction the handbooks provide will help all club officers carry out their role-specific responsibilities.

Beat the Clock by June 30

Motivate club members to finish the program year on schedule. Make membership-building fun and encourage members to participate in the "Beat the Clock" contest that began May 1. Welcome club visitors with guest packets that include information about your club and the organization. May special: Receive a 10-percent discount on Guest Packets (Item 387) when you use promo code GUEST at checkout.

Show Off Your Club Video

Each month, clubs from around the globe enter the Toastmasters video contest. Share your club's enthusiasm and your club could win branded materials. Winning videos will appear on the Toastmasters International website and social media sites. See contest details. Congratulations to the recent winners: Brussels Toastmasters in Brussels, Belgium, and One Global View Toastmasters club of Herndon, Virginia. Thank you for strengthening the Toastmasters brand!

District Leader Training

From August 18-19, Toastmasters International will conduct a training program for 2014-2015 district governors and lieutenant governors to develop core district-leadership skills, share best practices and network with other leaders. This event will be held prior to the International Convention in Kuala Lumpur, Malaysia.

Attention outgoing district governors: Immediately after elections, please email the list of newly elected district leaders to districts@toastmasters.org. Once this step is completed, district governors and lieutenant governors will receive a special invitation to register for training and book airfare and lodging. They should not purchase plane tickets before they receive the invitation. Details about hotel options will be included in the invitation. Please see Policy 8.3: District Leader Expenses.

Train New Area and Division Governors

District governors and lieutenant governors: Please use these materials as the core curriculum of your area and division governor training program. Free facilitator guides, participant workbooks and slideshows will provide incoming leaders the practical knowledge they need to succeed in their leadership roles.

Treasurers: Take Advantage of Virtual Training

District treasurers will quickly succeed in their role by accessing webinars and e-learning tools. A helpful guide, Managing District Finances (Item 1307), is also available. For support regarding specific financial topics, please email the District Finance team at districtfinancialquestions@toastmasters.org to schedule an appointment.
 

Consider mentioning the following information on your club's website or Facebook page, or in your club newsletter.

New Titles for District Leaders Starting in 2015

In February 2014, the Board of Directors approved the renaming of district leader roles effective July 1, 2015. As the 2015-2016 incoming district leaders take on their new leadership roles, they will also be the first leaders to carry the new contemporary district leader titles. For more information and a list of new titles, please visit  www.toastmasters.org/districttitles.

Register for the Annual Convention in Malaysia

Register for the largest-ever Toastmasters International Convention, to be held August 20-23, 2014, in Kuala Lumpur, Malaysia. This truly global event features skill-building seminars, international speech contests and celebrations with members from all over the world. Club leaders, don't miss the chance to vote for new International Officers and Directors on behalf of your club. Demand for hotel rooms is expected to be high, so book your room today. Visit www.toastmasters.org/convention for details. Also, check Toastmasters' Facebook, LinkedIn and Twitter pages for updates, information and more.

Convention Keynote Speaker Announced

Robin Sieger a former Head of Development for BBC Television, is the keynote speaker for the 2014 International Convention. Robin is a popular motivational speaker from Scotland who speaks about innovation to Fortune 100 companies around the world. His books include the best-selling Natural Born Winners, which has been translated into 18 languages and adapted into a TV series. Register now to attend the convention's Opening Ceremonies and see Robin speak on August 20!

Member Services Can Help

Missing materials: If you haven't received your expected Toastmasters materials (New Member Kit, education award, supply order or the Toastmaster magazine), contact tracking@toastmasters.org.

Extra magazines: Many members receive extra copies of the Toastmaster magazine each month because they belong to more than one club. If you prefer to opt out of receiving extra subscriptions or to "go paperless" and read the magazine on your tablet or online, please notify membership@toastmasters.org

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