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May 2013

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MAY 2013  

California Club Treasurers: The Tax Filing Deadline Is May 15

California-based clubs are required to electronically file the 199N form with the Franchise Tax Board by May 15. For filing instructions, please refer to the email sent to club presidents and treasurers from World Headquarters on January 16. If you have questions, please email

Earn Credit: Submit Your Updated Officer List By June 30

Whether your club elects officers annually or biannually, it's time to hold elections for the next term. To receive Distinguished Club credit, please notify World Headquarters of your newly elected club officers by June 30. Simply log in to submit your updated officer list.

Submit Your Quarter 3 Treasurer's Report Today

The Quarter 3 Treasurer's Report was due to World Headquarters April 30. If you have not yet submitted it, please follow these steps: (1) enter all financial transactions through March 31 into the district accounting system; (2) reconcile bank accounts as of March 31; (3) notify World Headquarters to close the books; and (4) email the completed Monthly Narratives and Signed Certification spreadsheet to

Who Won Your District Speech Contest?

Attention lieutenant governors education and training (LGETs): Please submit your Report of District International Speech Contest Winner form on the Monday following your district's International Speech Contest. The Educational Development and Training department emailed the form to LGETs on March 18. Please send your completed form to, or email us if you haven't received it.

Submit Club Charter Forms Early

More clubs charter in June than at any other time of the year. Do you have all the required forms and signatures? Please ensure your calculations are accurate and send your forms along with all funds to World Headquarters as soon as possible.

Area Governors: Club Visit Reports Are Due May 31

Are your clubs creating a supportive learning environment and the best possible member experience? During your visits, be sure to evaluate your clubs using Moments of Truth, the club quality standards set by Toastmasters International. After each visit, please submit an online Area Governor's Club Visit Report through District Central.

Plan Now for Year-End

District officers: June 14 is the last day to place your supply orders, or to access the district reserve account for the 2012-2013 program year. Accounts for the 2013-2014 program year will be available to district leaders beginning July 1. Please send questions to

Report Alignment Changes by July 15

All districts must submit alignment changes for the 2013-2014 program year to World Headquarters by July 15. In June, district leaders will receive important information via email with instructions on how to submit the alignment changes.

Handbooks for Incoming Officers Are in the Mail

Seven Club Leadership Handbooks (Item 1310) are being shipped to your club's mailing address this month. The updated information, insight and direction they provide will help all club leaders carry out their role-specific responsibilities. Please distribute one to each newly elected club officer.

District Leader Training

From August 19-20, Toastmasters International will conduct the District Leader Training program to help incoming district leaders succeed in their roles. During the two-day program, 2013-2014 district governors and lieutenant governors have the opportunity to develop core district-leadership skills, share best practices and network with other leaders. This training event will be held prior to the International Convention in Cincinnati, Ohio.

District Treasurers: Take Advantage of Virtual Training

District treasurers will get up to speed quickly by accessing webinars and e-learning tools that are designed to help them learn and perform their role effectively. A helpful guide, Managing District Finances (Item 1307), is also available. For support regarding specific financial topics, please email the District Finance team at to schedule an appointment.

Area and Division Governors: Partake in Interactive Online Training

Training materials for area and division governors can be downloaded for free. Find facilitator guides, participant workbooks, and more on the Toastmasters International website. The interactive learning sessions are designed to provide the practical knowledge that area and division governors need to succeed in their leadership roles throughout the year. 

How Is Your District Performing?

The District Recognition Program for 2012-2013 ends June 30. Make sure your district is on target to meet its goals by monitoring the District Performance Reports frequently.

1+1 Membership Building Campaign?

Last month, World Headquarters sent a 1+1 marketing campaign kit to district leaders for their upcoming district conferences. Be sure to share the 1+1 marketing materials with club leaders and members, and encourage them to inspire their friends, family and colleagues to join a club.

Proxies Are Coming

Toastmasters clubs hold the most important voting power in the organization. This month, club presidents and secretaries will receive an email from World Headquarters about proxy information for the Annual Business Meeting, to be held August 24 at the International Convention. Make sure your club discusses and decides who will carry its vote to the meeting. District governors should follow up with club leaders and encourage them to designate their proxies. For more information, please visit

Show Your Appreciation with Year-end Awards

Recognize the exceptional Toastmasters who have supported you this year. Purchase year-end awards in appreciation of all fellow leaders, coaches, sponsors, mentors and members. Visit the Toastmasters Online Store to view the award selection and place orders.

Keep your members informed by including the following information on your club website, Facebook page or in your next club newsletter.

Accredited Speaker Program Revisions Enacted

The rules and application for the revised Accredited Speaker Program are now available. Applications for the 2014 Accredited Speaker Program are due February 1, 2014. To view the materials, please visit

Toastmasters 82nd Annual International Convention

The 2013 Toastmasters International Convention will be held August 21-24 in Cincinnati, Ohio. Registration for this world-class event is now open. Encourage your members to visit or watch this 2012 convention video that shares member testimonials and the many exciting events that take place at convention.

Don't Miss the Convention's Golden Gavel Dinner

Susan Cain is this year's recipient of Toastmasters International's prestigious Golden Gavel award. Author of the New York Times best-selling book, Quiet: The Power of Introverts in a World That Can't Stop Talking, Cain also is a celebrated speaker and expert on introverts. To hear her speak at the Golden Gavel Dinner on Friday, August 23, register for the event at

Toastmasters International "Show off Your Brand" Contest

Congratulations to April's "Show off Your Brand" contest winner! Each month, clubs have a chance to win and be recognized for embracing the Toastmasters International brand. To participate in May's brand contest, send a photo of your club members displaying branded items, such as: banners, lecterns, and educational and marketing materials, or send a link to your club's website to If your club needs help getting branded, please contact