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June 2012

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JUNE 2012  

 

  • June 30 Deadline for Distinguished Club Program (DCP)Rebranded Email Masthead

    You have just enough time to meet those last few DCP goals! Make sure your club's accomplishments match the DCP report online. If you find discrepancies, please contact membership@toastmasters.org so that Member Services can help you investigate them and ensure your club receives the credit it deserves.

 

  • Last Chance to Submit New-club Forms Early

    More clubs are chartered in June than at any other time of the year. To avoid delays, please review your forms and recheck your calculations. Have you included all required forms and necessary signatures? Send your forms to newclubs@toastmasters.org as early as possible.

     

  • Report Your District Speech Contest Winners

    Please submit the Report of District International Speech Contest Winner form on the Monday following your district's International Speech Contest. The form was emailed to lieutenant governors education and training on April 5. If you didn't receive the email, please contact semifinals@toastmasters.org immediately.

     

  • District Leaders: Plan Ahead for Year-end

    The last day for districts to place supply orders or access the district reserve account for the 2011-2012 program year is June 15. The district reserve account for the 2012-2013 program year will be accessible to district leaders beginning July 1.

       

  • District Reporting - July 15 Deadline

    Please send your incoming district leader list and a direct link to your online calendar of events to districts@toastmasters.org. Also, District Services will send an important email in early June to district governors describing how to submit district alignment changes for the 2012-2013 program year. Submit these items by the deadline because each is required for you to access your reserve account and place supply orders.

     

  • District Signature Form and Bank Signatory Cards Due July 15

    Attention incoming district leaders: Please submit the completed District Signature Form and all related bank signatory cards from your bank to districtfinancialreports@toastmasters.org by July 15. The District Signature Form and many other useful financial links are available at the District Finance Corner.

     

  • District Treasurers: Year-end Audit Due August 31

    Please submit your Year-end Audit and supporting documents to World Headquarters by August 31. Email any questions to districtfinancialreports@toastmasters.org.
 

Delays Anticipated for Award Certificates

Please be aware that Toastmasters International receives more member award certificates in June than at any other time of the year. As a result, Toastmasters who apply for awards this month may experience delays in receiving their certificates. To reduce delays, log in to submit awards online.

 

Marketing Resources and Membership-building Tools Available

Numerous resources are available to help leaders promote their clubs - and many are free! Click the links below to see the selection.

 

Open Houses - A Great Membership-building Tool

The July Open House Showcase is a terrific way to make a good impression on potential members and grow your club. The top 25 clubs that gain the most new members through an Open House will receive a 30-percent discount on their next club order. Visit the Membership-building Contests webpage for contest details and updates.

 

Is Your Club Easy to Find?

Help prospective members find your meeting location by updating your club information. Simply log in to Club Central and provide your club's current contact information, including a phone number and email address.

 

Is Your District Ready to Start the New Program Year?

Each year, on July 1, district leadership changes from one administration to the next. Begin planning the transition now to prepare your district for continued success. For instance, one of the many things you can do is hold meetings where the incoming leadership team can learn from outgoing leaders.

 

New District Recognition Program Begins July 1

The 2012-2013 year will be exciting for all of our district leaders, as July 1 marks the start of the new District Recognition Program (DRP). The DRP includes the Distinguished Area, Division and District programs. It aligns with the Distinguished Club Program and focuses on club quality and the member experience. The new manual, Toastmasters International District Recognition Program (Item 1490), includes success plans for areas, divisions and districts, and a revised Area Governor's Club Visit Report (Item 1471). 

 

Get Ready for District Leader Training!

District Leader Training will be held August 13-14 in Orlando, Florida, at Hilton Orlando Bonnet Creek prior to the 2012 Toastmasters International Convention. Please arrive no later than Sunday, August 12, so you are ready to begin on Monday morning. Please submit your incoming district leader list to districts@toastmasters.org to receive pertinent details about travel arrangements and covered expenses. You will be assigned pre-work to help you get the most from your training experience. More details regarding the pre-work will follow.

 

Virtual Training for District Treasurers

This year, webinars, e-learning and personalized instruction are available to help treasurers learn their role quickly. Treasurer training will not be provided at the convention, but treasurers will receive instruction about a variety of topics relating to budget creation, the district accounting system and financial management in the coming months.
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Thank you, Outgoing Leaders!

Congratulations to club and district leaders for a successful 2011-2012 program year, ending June 30. Thank you for your dedication and the inspiration you continue to provide to members and other leaders.

 

Assign Your Club Proxy

Toastmasters clubs hold the most important voting power in the organization. In May, proxies for the Annual Business Meeting at the International Convention were emailed to all club presidents and club secretaries. Club officers: Make sure your club decides who will carry your club's vote at the meeting. District governors: Encourage club leaders to designate their proxies.
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Early-bird Convention Registration Ends July 20

Register by July 20 to take advantage of the early-bird discount for the 2012 Toastmasters International Convention. Hilton Orlando Bonnet Creek offers a special hotel rate until July 18, based on availability. See you in Orlando, Florida!

 

Don't Miss the Golden Gavel Dinner at the Convention

Toastmasters International named John C. Maxwell as this year's recipient of the prestigious Golden Gavel award. He is an internationally renowned leadership expert, best-selling author and celebrated motivational speaker. To hear him speak at the popular Golden Gavel Dinner on Friday, August 17, register for the event at www.toastmasters.org/convention.

 

Introducing The Club Experience Video

This exciting new video provides an example of a model club meeting. Share this tool with current and potential members, and consider posting it to your club or district website.

 

Time-tested Toastmasters Tips on Video

Don't miss the series of fun and engaging videos of time-tested tips for improving communication featured on the Toastmasters International website. Three new videos cover how to offer a toast, how to find speech topics and knowing your audience. More videos will be available in July. Watch them at www.toastmasters.org/videos.

 

District Brand Showcase Winners Announced

Thank you to all the districts that submitted exceptional materials for the District Brand Showcase. Submissions were reviewed, and the winners are now featured on the Toastmasters Virtual Brand Portal and the Official Toastmasters International Facebook Members Group. View the winners and check out other contests you and your club can participate in.

 

Order a Free Copy of the Product Guide

Members can request a complimentary copy of the new Product Guide from the Toastmasters Online Store. Club officers: Be sure to display the guide at every club meeting so members know what resources are available. Use coupon code 1205F at checkout for your free copy.

 

Share the Toastmasters Website with Prospective Members

Direct potential members to the Toastmasters website to show them how they can benefit from joining a club. The "Welcome to Toastmasters" introductory article, "Toastmasters Q&A" and the find-a-club tool offer helpful information. Share the Features, Benefits and Value chart, too.

 

                 

 

 
 
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