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August 2013

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AUGUST 2013  

There are no club deadlines for the month of August.

Year-End Audit Report Is Due

District treasurers, please send your completed 2012-2013 Year-end Audit Report and supporting documents to World Headquarters by August 31. Email any questions to

Train Club Officers by August 31

Clubs whose officers regularly attend training achieve greater success. That's why biannual club officer training is one of the Distinguished Club Program goals. Please complete the first round of training by August 31. For clubs to receive credit, the lieutenant governor education and training must document the training details in District Central by September 30.

Are You Receiving the Monthly Club Statement?

World Headquarters sends a financial statement via email to club presidents and treasurers each month. To ensure that you receive your statements, please verify your club officer email addresses by following a few simple steps:
  • Click Club Central and enter user name and password
  • Click the club name and number
  • Under Conduct Club Business, click View/Update/Print my club membership roster
If you have questions, contact

Access Club Receipts Online

Club officers can view payment history and print receipts via Club Central. Simply log in and enter your user name and password. Next:
  • Click the club name and number
  • Under Conduct Club Business, click Search Club Receipts

Video Brand Contest

Does your club need help transitioning to the updated brand? If so, enter Toastmasters' video brand contest and learn how your club can win branded banners, lecterns and marketing materials. To learn more, please visit Toastmasters Video Brand Contest.

Is Your Club Easy to Find?

Help prospective members find your meeting location by ensuring your club information is current. Log in to Club Central to update your club's contact information, including a phone number and an email address.

Are You Prepared for District Leader Training?

Training for district governors and lieutenant governors will be held August 19-20 at the Duke Energy Convention Center in Cincinnati, Ohio, prior to the 2013 Toastmasters International Convention. To maximize your experience, please complete the training pre-work that was emailed to you and plan to arrive no later than Sunday, August 18, so you are ready to begin on Monday morning.

Mid-Year Training Dates and Locations Confirmed

Toastmasters International provides essential training to help you succeed as a district leader. In January, six mid-year training sessions will be held for all regions. To see the dates and locations, visit Travel information for each location will be posted as it becomes available.

Congratulations to the 2012-2013 Distinguished Districts

The first year of the new District Recognition Program was successful, with 37 districts earning Distinguished recognition. There are 12 President's Distinguished, nine Select Distinguished and 16 Distinguished districts.

Area Governors, Visit Your Clubs

Each district must establish and maintain positive, supportive relationships with its clubs. Area governors play a critical role in creating this relationship through club visits, which are required twice a year. To meet one of the qualifying requirements of the Distinguished Area Program, please submit an Area Governor's Club Visit Report (Item 1471) for at least 75 percent of the clubs in your area. Serving Clubs Through Visits: A Guide for Area Governors (Item 219) contains tips to help you prepare for an effective visit.

Plan for VIP Visits  

An international officer or director may visit your district conference. World Headquarters will notify you if your conference is scheduled to receive a visit. To prepare for the dignitary's visit, and to ensure that your time together is well spent, please review the District Visits webpage and click on the appropriate visit type on the left side of the page. Also, be sure to plan for potential club visits, corporate recognition visits and media events.

Honor Your Sponsoring Organizations

Help your corporate clubs honor their sponsoring organizations with Toastmasters corporate recognition awards. For details about these awards, please read the Guide to Corporate Visits (Item 128). To ensure timely delivery of your recognition items, allow at least four weeks for processing and shipping.

Who Is Your Club's Proxyholder?

Toastmasters clubs hold the most important voting power in the organization. Make sure your club decides who will carry the club's vote to the Annual Business Meeting on August 24 at the International Convention. All club presidents and secretaries should have received an email from World Headquarters about proxy information. If you have not received an email, please contact District governors should follow up with club leaders and encourage them to designate their proxies if a club member will not attend the meeting. For more information, please visit

Cast Your Vote for Proposal A

Delegates attending the convention will have the opportunity to cast their club's vote regarding Proposal A: Amendments to the Club Constitution and the Standard Bylaws for Clubs of Toastmasters International. For more information about this important proposal, please visit

Consider posting the following information on your club's website or Facebook page, or including it in your club newsletter.

Toastmasters Is Bigger and Better

The results are in, and our membership has grown! With more than 292,000 members in over 14,350 clubs in 122 countries, Toastmasters International is helping more people than ever to become more confident speakers and leaders.

It's Time for the Smedley Contest

Help your clubs prepare for this year's round of the original membership-building contest named in honor of Toastmasters' founder, Dr. Ralph C. Smedley. The Smedley Award competition ends September 30. For more information and contest rules, visit

Revitalized Education Program Ambassador Application Deadline Extended

The deadline for Ambassador applications has been extended until August 26. Learn more about this role and the application process at

Congratulate Your District Semifinalist

Do you know who is representing your district at the International Speech Contest Semifinals? Click here to see the names of all 88 semifinalists. Each semifinalist will compete on Thursday, August 22, in one of nine semifinal speech contests. One winner from each semifinal will participate in the Toastmasters World Championship of Public Speaking on August 24.

Unable to Attend the Convention?

You can still be part of the action. Two popular convention events will be available online via live streaming video: Watch the Board Briefing for free on August 21 at 1 p.m. Eastern Daylight Time (EDT), and experience the World Championship of Public Speaking on August 24 at 8:30 a.m. EDT to find out which of the nine contenders will become the 2013 World Champion (check website for pricing). You can also watch the Opening Ceremonies and the International Speech Contest Semifinals for a fee. More information will be available soon at

The Latest Buzz about Convention

Visit Toastmasters' social media pages for convention updates and the latest Toastmasters news. Follow us on Twitter @Toastmasters and search #TIConv13 for convention-related tweets.

2014-2015 Region Advisor Application Process Now Open

Region advisors help districts grow by mentoring and coaching district leaders. Do you want to be considered for the role of region advisor? Or would you like to encourage someone else to apply for this volunteer position? Applications are now being accepted for the 2014-2015 program year.

Add Heart of a Toastmaster to Your Reading List

During the convention, be sure to visit the convention store to get your copy of Heart of a Toastmaster, true stories by, for and about members of Toastmasters International, by Sheryl L. Roush.

See SPEAK the Movie

Have you seen SPEAK? This powerful film follows six Toastmasters in their journey to compete in the World Championship of Public Speaking. Stop by the SPEAK booth during the convention to purchase a DVD or learn how you can host a screening of the film at your club. If you aren't planning to attend convention, visit