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April 2013

Leader Letter Masthead   

APRIL 2013  

Don't Delay. Turn in Your Dues Today!

Dues renewals were due April 1. Officers who have not yet submitted their club renewals can do so through Club Central. Visit to learn what's needed to submit dues online.

Reminder for California Club Treasurers

California-based clubs are required to electronically file the 199N form with the Franchise Tax Board by May 15. On January 16, club presidents and treasurers received an email from Toastmasters International containing filing instructions. If you have questions, please email

Who Are Your District's Speech Contest Winners?

On March 18, lieutenant governors education and training received an email from World Headquarters with an attached form titled "Report of District International Speech Contest Winner." If you haven't received this email, please contact today. Forms are due the Monday following your district's International Speech Contest. 

Quarter 3 Treasurer's Report Deadline

Please submit your Quarter 3 Treasurer's Report to World Headquarters by April 30. Before this date, please follow these steps: (1) enter all financial transactions through March 31 into the district accounting system; (2) reconcile bank accounts as of March 31; (3) notify World Headquarters to close the books; and (4) email the completed Monthly Narratives and Certification spreadsheet to You also can send questions to the provided email address.

Area Governor Club Visits

After you visit a club, please submit your Area Governor's Club Visit Report online at District Central. Submissions must be made by May 31 to receive credit in the Distinguished Area Program.

Keep Your Meeting Insured

Does your meeting place or event facility require insurance coverage? Visit the Liability Insurance Coverage webpage to learn how to obtain a certificate of insurance, and then email a request to World Headquarters at

How to Open a U.S. Club Bank Account

When opening a new club bank account in the United States, be prepared to provide your bank with the following documents: club bylaws, articles of incorporation, the club's federal employer identification number (EIN) letter and the 501(c)(3) IRS group exemption letter. To obtain a copy of your club's bylaws, email a request to To request a copy of your club's EIN letter, please call the IRS at 1-877-829-5500. For further inquiries, email


Prepare for District Leader Transitions

Begin planning your district's change in leadership for the next administrative year. A smooth transition is critical to achieving long-term success, and it helps districts continue to serve clubs efficiently.

How Is Your District Performing?

With only three months left in the District Recognition Program for the 2012-2013 program year, make sure your district is on target to meet its goals by monitoring the District Performance Reports on a regular basis.


Proxies Are Coming

Toastmasters clubs hold the most important voting power in the organization. In May, club presidents and secretaries will receive proxy information for the Annual Business Meeting at the International Convention via email from Word Headquarters. Make sure your club discusses and decides who will carry its vote to the meeting. District governors should follow up with club leaders and encourage them to designate their proxies.


Keep your members informed by including the following information on your club website, Facebook page or in your next club newsletter.

International Convention Registration

On April 15, registration opens for the 82nd annual Toastmasters International Convention. This much-anticipated event takes place in Cincinnati, Ohio, August 21-24, 2013, and features skill-building seminars, international speech contests and opportunities to celebrate the organization's success with members from all over the world. Visit for information regarding registration, hotel accommodations and event details.

Visas for Convention

Before traveling to the United States from another country, you may be required to obtain a U.S. visa. If you are in need of an official letter of invitation to travel to the International Convention in August, please submit a request soon to

Brand Contest

Did you know that the number-one method for prospective members to learn about a club is by visiting the club's website? Branded websites exude professionalism, quality and connectedness to the global organization, all of which help to attract new members. If your club website is branded using the current logo and graphic elements, show it off by entering into this month's brand contest. Simply send a link to your club's website to by April 30.

1+1 Invite, Encourage, Grow

The 1+1 membership-building campaign is gaining momentum!

To date, nearly 2,000 new members have joined through the program. Each month, more and more members have encouraged their family, friends and colleagues to join a club. Remember to inspire members to participate in the 1+1 program to help their friends become strong leaders and confident communicators. For more information and free 1+1 fliers, please visit

Revised Accredited Speaker Program

The revised rules and application form for the Accredited Speaker Program are now available. Applications for the 2014 Accredited Speaker Program are due by February 1, 2014. To learn more about this program, please visit