December 2017

5 Things You Don’t Know About Pathways

Fun facts that you can share with members
Top 5 Toastmasters Club Myths

A terrific way to get your members excited about starting or working in Pathways is to tell them a few things they may not know. Here are some fun facts:

  1. More than 13,000 members have enrolled!
    As of November 29, 13,684 members have enrolled in Pathways. The feedback has been overwhelmingly positive with members describing the program as “new” and “exciting,” and that Base Camp is “like having a personal coach.”
  2. 10,252 paths are in progress
    Nearly 10,000 members are in Level 1 and over 20,000 assessments have been taken.
  3. Members are choosing to go digital!
    Out of all the paths in progress, as of November 29, only 90 have been requested in print.
  4. Average completion time for the Ice Breaker project is 20 days
    Feedback for the Pathways Ice Breaker project has been positive, with a majority of members saying that it provided valuable information.
  5. More than 1,900 badges awarded
    As of November 29, 606 members were awarded “Level 1 Achieved” achievement badges and hundreds more members have awarded each other with “Courageous,” “Inspirational,” “Exceptional,” “Collaborative,” and “Innovative” feedback badges.

Be sure to share this information with your members and also, take advantage of some Pathways resources available to you to help spread the word:

Pathways Arriving in More Regions

Four regions now have access to Pathways: Region 2 in the western United States, regions 6 and 7 in the United States and Canada, and Region 14 in Southeast Asia. Find out how these members are embracing the program in this month’s Toastmaster feature article, Saying Yes to Pathways.

Pathways Print Paths Temporarily Unavailable

Due to Toastmasters’ annual inventory process, Pathways print paths will not be available for purchase from 11:59 p.m. (Pacific) on December 12 through January 3. Please place your orders before then.

New! Prospective Member Flier and Club Invitation

Get prospects excited about attending your club meetings with the Prospective Member Flier and Club Meeting Invitation. Each have been redesigned and are available online.

Give Back

Help others be transformed by the Toastmasters experience. Consider making a contribution to the Ralph C. Smedley Memorial Fund® on behalf of a friend or family member. Your gift supports innovation in communication and leadership education, and is a terrific way to end the year!

Update Your Semiannual Officer List Online

Once new officers are elected, it's easy to log in and submit your club officer list online. Be sure to submit your list by December 31. Without an officer list, club officers will not be able to conduct club business on the Toastmasters website. For assistance email the Club and Member Support Team or call +1 949-858-8255, ext. 402, Monday through Friday from 6 a.m. to 7 p.m. (Pacific).

Help New Members Feel Welcome

Present the Member Welcome Kit (Item 1167) to new members as part of their induction and orientation. This kit contains materials to familiarize them with the Toastmasters program and can be combined with items specific to your club operations, such as the club newsletter, club policies and Addendum of Standard Club Options. The kit is also available in sets of five at a discounted rate.

Order Supplies before December 12

At the end of the year, every item in the Toastmasters International warehouse will be accounted for through the annual inventory process. Beginning at 11:59 p.m. (Pacific) on December 12 and lasting until January 3, supply orders will not be processed until inventory is completed.

Please submit your orders for new member applications and kits, charter kits, education award certificates (including free manuals from the Advanced Communication Series) and other supplies before December 12.

Tax Notice for U.S. Clubs

World Headquarters will file Form 990N with the IRS for U.S-based clubs for the 2017 tax year. Note: If the 2017 gross receipts for your club exceeded $50,000, please email the Finance Team.

For California Club Treasurers

In mid-January, club presidents and treasurers will receive an email with instructions for e-filing the 199N tax form for the 2017 tax year. The deadline to e-file is May 15.

Pathways Arriving in More Regions

Four regions now have access to Pathways: Region 2 in the western United States, regions 6 and 7 in the United States and Canada, and Region 14 in Southeast Asia. Find out how these members are embracing the program in this month’s Toastmaster feature article, Saying Yes to Pathways.

Pathways Print Paths Temporarily Unavailable

Due to Toastmasters’ annual inventory process, Pathways print paths will not be available for purchase from 11:59 p.m. (Pacific) on December 12 through January 3. Please place your orders before then.

New! Prospective Member Flier and Club Invitation

Get prospects excited about attending your club meetings with the Prospective Member Flier and Club Meeting Invitation. Each have been redesigned and are available online.

Give Back

Help others be transformed by the Toastmasters experience. Consider making a contribution to the Ralph C. Smedley Memorial Fund® on behalf of a friend or family member. Your gift supports innovation in communication and leadership education, and is a terrific way to end the year!

Shine as an Area Director

The role of area director is important to the mission of Toastmasters International because it measures the pulse of the member experience at the club level. Want to know what the role entails and how it can enhance your leadership skills? Current and past area directors share their experience in the Toastmaster magazine.

Helpful CGD Resources

Easily access the Club Growth Director Checklist to help you in your role. The list includes Toastmasters Lead Management system training webinars and many other helpful resources for you and your marketing team.

Area Directors: Prepare for Second-Round Club Visits

Each district must establish and maintain positive, supportive relationships with its clubs. Area directors play a critical role in creating this relationship through club visits, which are required twice a year. Second-round club visits began December 1, and reports can be submitted upon completion of the club visit. To meet one of the qualifying requirements of the Distinguished Area Program, please log in to District Central and submit an Area Director’s Club Visit Report for at least 75 percent of the base number of clubs in your area. You can view your progress on the dashboard.

It's Time for Club Officer Training

Club Officer Training is a great opportunity for leadership development. District leaders: be sure to promote the benefits of training, and remind club officers that it is an important goal in the Distinguished Club Program. Once training is complete, you can submit your list of officers who were trained. 

District Election Deadlines

Do you know someone that would like to take on a leadership role within your district? If so, encourage them to submit their intent to run for office by December 15. Please refer to Protocol 9.0 District Campaigns and Elections.

Be Prepared for Mid-year Training

District directors, program quality directors and club growth directors: be sure to complete your pre-work prior to attending Mid-year Training in January. The more prepared you are, the more you’ll benefit from the experience.

Plan Ahead for Financial Deadlines

Your Mid-Year Audit Profit & Loss Statement and documentation are due by February 15. Please enter December 2017 information in the district accounting system by January 31. This will allow the district director, finance manager and audit committee to complete the Monthly Narratives and Certification spreadsheets by the February deadline.

If your district expects to have inventory and expense accruals as of December 31, please complete the Inventory and Accrual templates and email them to the Finance Team by February 15.

Place Large Volume Orders Early

At the end of the year, every item in the Toastmasters International warehouse will be accounted for through the annual inventory process. Beginning at 11:59 p.m. (Pacific) on December 12 and lasting until January 3, supply orders will not be processed until inventory is completed.

If you have a large supply or customization order, please plan ahead and place your orders before December 5 to ensure processing and fulfillment.

Request Reserve Funds Early

If you need district reserve funds in December, please send a request before 11:59 p.m. (Pacific) on December 17. Requests received after this date will be paid in January.

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