June 2017

Tips for an Effective Transition

Help your incoming leaders succeed
Top 5 Toastmasters Club Myths

Do you remember when you began your current role? Is there anything you know now that you wish you knew then? Think about what your incoming leadership team should be aware of as they transition into their new roles. Help set them up for a successful year by creating an effective transition plan using the following tips:

Tip One: Schedule a joint meeting with your outgoing and incoming leadership teams.
Use this time to identify which responsibilities are transitioning and who among the new leadership team will assume those duties moving forward. Be sure to review any pressing business that will carry over to the next administration, for example: important budget decisions that could impact incoming leaders.

Tip Two: Create a transition calendar and checklist.
This will ensure roles and responsibilities are made clear for both incoming and outgoing leadership members and keep everyone accountable.

Tip Three: Review past achievements and identify future goals.
Help the leadership team understand what your club or district was able to accomplish by reviewing the past year’s achievements. It’s also important to discuss which goals incoming leaders would like to pursue in the future.

Tip Four: Encourage collaboration between outgoing and incoming positions.
Each outgoing position should meet individually with its incoming counterpart to help ensure a smooth transition. For example, the outgoing program quality director should partner with the incoming program quality director, or the outgoing secretary should collaborate with the incoming secretary, etc. Remember to discuss what you would have done differently in your role if you knew then what you know now.

Transition preparation is an important part of every administrative term. Creating an effective plan will help your club or district achieve success this year and beyond.

Related Resources:
Leadership Transition Information
Club Officer Tools

Meet the 2017 Golden Gavel Recipient

Toastmaster Erin Gruwell changed the lives of her students when she encouraged them to write about their personal stories dealing with gang violence, abuse and love. She chronicled their journeys in the best-selling book The Freedom Writers Diary: How a Teacher and 150 Teens Used Writing to Change Themselves and the World Around Them. Erin Gruwell will be honored with Toastmasters' most prestigious award, the Golden Gavel, during the 86th Annual International Convention this August. The award is presented annually to an individual exemplifying excellence in the fields of communication and leadership.

Catch the Early Bird Before it's Gone!

Register by July 3 and save $50! Join your fellow Toastmasters August 23-26 in Vancouver, British Columbia for exciting events that include Opening Ceremonies, inspiring education sessions, the first-ever Smedley Fund 5K Fun Run/Walk, Scenic Vancouver Bus Tour and much more!

Pathways Rollout Update

The Pathways learning experience pilot is in full swing after successful launches in Districts 57 (Northern California), 27 (Washington, D.C.) and 51 (Malaysia). Want to learn more about Pathways and when it's coming to you? An article in this month's Toastmaster provides a detailed update on the rollout, including testimonials from members in District 57.

Are You Ready to Vote?

All clubs have the opportunity to vote for international officer and director candidates and proposals to amend the bylaws of Toastmasters International during the Annual Business Meeting this August in Vancouver, British Columbia. If a representative can't attend in person, you may vote by proxy. Information on voting by proxy will be emailed in July to all club presidents, secretaries and liaisons.

Legal Notice

The U.S. Office of Foreign Assets Control (OFAC) has placed sanctions on certain countries. If your club resides within a sanctioned country, please download and review the Specifically Designated Nationals and Blocked Persons List (SDN) to verify that none of your members appear on it. If any of your members are on the SDN list, email the Legal team to let them know.

Deadline for Chartering New Clubs is June 30

If you would like your new club to receive credit for the 2016–2017 program year, make sure all paperwork and payments are submitted by June 30. If you have any questions, please email the New Clubs team.

Thank You to All Outgoing Leaders

Congratulations to all club and district leaders for a successful 2016–2017 program year! Thank you for your unwavering dedication and the inspiration you've given to members and other leaders. You are appreciated.

Be Noteworthy

Save 10 percent on the Directors Notebook, Hard Cover Notebook or Mini Notebook. Use promo code: NOTEBOOKS10. Offer valid June 1–30, 2017. Not valid with any other offer.

Look Professional with Branded Business Cards

Make a lasting impression at your next club meeting, open house or event! Use the branded business card template to create your cards—whether you're running low or in preparation for your new role. Hand them out to prospective members so they can easily contact you.

There's Still Time to Reach Your DCP Goals

It's not too late to achieve your 2016–2017 Distinguished Club Program (DCP) goals. Review your DCP Report to identify the target goals you have left to complete before the June 30 deadline. Please email the Club and Member Support team if there are any discrepancies in your report. 

Remember to Beat the Clock!

Make membership-building fun by encouraging your members to participate in the Beat the Clock program in the month of June. If your club adds five new, reinstated or dual memberships to your roster, you'll get a special ribbon to display on your club banner, plus a 10-percent discount on your next club order from the Toastmasters Online Store!

Start Earning 2017–2018 DCP Credit

Outgoing officers: Help your club earn Distinguished Club Program (DCP) credit for the 2017–2018 program year by submitting your new officer list through Club Central by June 30. For additional DCP credit, encourage your club's new officers to sign up for district-sponsored club officer training.

Meet the 2017 Golden Gavel Recipient

Toastmaster Erin Gruwell changed the lives of her students when she encouraged them to write about their personal stories dealing with gang violence, abuse and love. She chronicled their journeys in the best-selling book The Freedom Writers Diary: How a Teacher and 150 Teens Used Writing to Change Themselves and the World Around Them. Erin Gruwell will be honored with Toastmasters' most prestigious award, the Golden Gavel, during the 86th Annual International Convention this August. The award is presented annually to an individual exemplifying excellence in the fields of communication and leadership.

Catch the Early Bird Before it's Gone!

Register by July 3 and save $50! Join your fellow Toastmasters August 23-26 in Vancouver, British Columbia for exciting events that include Opening Ceremonies, inspiring education sessions, the first-ever Smedley Fund 5K Fun Run/Walk, Scenic Vancouver Bus Tour and much more!

Pathways Rollout Update

The Pathways learning experience pilot is in full swing after successful launches in Districts 57 (Northern California), 27 (Washington, D.C.) and 51 (Malaysia). Want to learn more about Pathways and when it's coming to you? An article in this month's Toastmaster provides a detailed update on the rollout, including testimonials from members in District 57.

Are You Ready to Vote?

All clubs have the opportunity to vote for international officer and director candidates and proposals to amend the bylaws of Toastmasters International during the Annual Business Meeting this August in Vancouver, British Columbia. If a representative can't attend in person, you may vote by proxy. Information on voting by proxy will be emailed in July to all club presidents, secretaries and liaisons.

Legal Notice

The U.S. Office of Foreign Assets Control (OFAC) has placed sanctions on certain countries. If your clubs reside within a sanctioned country, please download and review the Specifically Designated Nationals and Blocked Persons List (SDN) to verify that none of your members appear on it. If any of your members are on the SDN list, email the Legal team to let them know.

Deadline for Chartering New Clubs is June 30

If you would like your new club to receive credit for the 2016–2017 program year, make sure all paperwork and payments are submitted by June 30. If you have any questions, please email the New Clubs team.

Thank You to All Outgoing Leaders

Congratulations to all club and district leaders for a successful 2016–2017 program year! Thank you for your unwavering dedication and the inspiration you've given to members and other leaders. You are appreciated.

Be Noteworthy

Save 10 percent on the Directors Notebook, Hard Cover Notebook or Mini Notebook. Use promo code: NOTEBOOKS10. Offer valid June 1–30, 2017. Not valid with any other offer.

Look Professional with Branded Business Cards

Make a lasting impression at your next club meeting, open house or event! Use the branded business card template to create your cards—whether you're running low or in preparation for your new role. Hand them out to prospective members so they can easily contact you if they would like to join your club.

Ready for District Leader Training?

District Leader Training is an annual event that helps you build core leadership skills while providing invaluable networking opportunities. District directors, program quality directors and club growth directors are eligible to attend. Sessions will be held August 21–22 at the Vancouver Convention Centre prior to the 2017 Toastmasters International Convention.

Reporting Requirements Due July 15

Throughout the year, districts are required to submit reports to World Headquarters. Please make sure your requirements are met by July 15 to maintain access to your district reserve account. Additional details will be provided in upcoming emails from the District Finance and District Growth and Support teams.

Training Resources Available for New Finance Managers

Are you ready to succeed as finance manager? Take advantage of training tutorials and the Managing District Finances guide, designed specifically to prepare you for this role. Please email the District Finance team if you have questions or would like to schedule an appointment.

Place Supply Orders Before Year-End

June 14 is the last day for district leaders to place supply orders or access the district reserve account for the 2016–2017 program year. District accounts for 2017–2018 will be available beginning July 1.

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2017 International Convention

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Save 10% on the Directors Notebook, Hard Cover Notebook or Mini Notebook in June. Use promo code NOTEBOOKS10.

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