July 2016

Club Leaders District Leaders Featured Article

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Club Environment

Time to Save is Running Out!

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Introducing Toastmasters Pathways

The revitalized education program has a new name: Toastmasters Pathways. Read all about it in this month’s Toastmaster magazine. The article, titled “The Possibilities of Pathways,” highlights the exciting enhancements.

New Legal and Tax Compliance Resources

New resources and links are available that may assist with compliance and regulatory needs in your country. Be on the lookout for more resources in the future.

Speech Contest Semifinalists

Find out who is representing your district in the 2016 Toastmasters International Speech Contest Semifinals! Watch them compete to advance to the World Championship of Public Speaking®, which will be held in August at the 85th Annual Toastmasters International Convention in Washington, D.C.


Club Leaders

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Assign Your Proxy for the Annual Business Meeting

Toastmasters clubs hold the most important voting power in the organization. This month, club presidents, secretaries and liaisons will receive proxy information via email for the August 2016 Annual Business Meeting. Make sure your club members review, discuss and decide how their vote should be cast for the international officer and director candidates and Proposals A and B: Amendments to the Bylaws of Toastmasters International.

Membership Eligibility Update

Modifications to Policy 2.0 were approved by the Board of Directors in August 2015 and went into effect on July 1, 2016. These changes included updated terminology to define a member in good standing. It is important to note renewal payments are due April 1 and October 1 to keep your club in good standing.

Help Members and Prospects Find Your Club

When updating your club meeting location on the Toastmasters website, both the address and map pin must be updated in a two-step process. Take a moment to review your club’s map location on the Find a Club tool. Updates can be made through Club Central by following the direction outlined here: Click on “Update My Club Meeting Information” in Club Central, then in the Meeting Information area, click on the “Click here to review and update your map location.” The information will be updated within 24 hours. If you need help, please contact membership@toastmasters.org.


District Leaders

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August 2016 Annual Business Meeting Proxyholder

All club presidents, secretaries and liaisons will receive an email in July from World Headquarters about proxy information. District directors are encouraged to follow up with club leaders and suggest the club designate its proxies, and how to cast its votes, if a club member will not attend the meeting.

Public Relations Manager Training Webinar

PRMs are invited to a training webinar on July 18 and 19. This session is crucial for your term in office and will offer tips on how to create and communicate the latest Toastmasters news to your district and the public. Region advisors, district directors and club growth directors are also encouraged to attend the webinar.

Congratulations to New Districts

Exciting news! Four Toastmasters districts reformed on July 1. Welcome District 88 in China; District 99 in Canada; District 101 in California; District 102 in Malaysia. They reformed from Districts 85; 42; 4 and 51, respectively.

Welcome, New District Leaders!

Start off on the right foot by reviewing resources that will help you with your new role. Refer to the District Leadership Handbook and the Toastmasters International District Recognition Program.

District Finance Managers: Send Your Year-End Audit Report

Please submit your 2015-2016 Year-end Audit Report and supporting documents to World Headquarters by August 31. If you miss the deadline, your funds may be unavailable for district orders and/or requisitions of district funds.

Reporting Requirements Due July 15

Districts must fulfill certain reporting requirements by July 15 to access the reserve account and place supply orders. Confirmations will be sent to the district director for each submission.

Thank You, 2015-2016 Region Advisors

Congratulations to the 2015-2016 team of region advisors for their service during the previous program year. Your dedication and support of district leaders in efforts to fulfill the district mission is greatly appreciated.

Region Advisor Application Process Opens July 15

Would you like to be a region advisor or to encourage another member to apply for this volunteer position? Applications for the 2017-2018 program year are now available. Take your leadership journey to new heights!

Finance Manager Training

Once your district appoints a finance manager, they will be emailed helpful training materials and links to webinars and e-learning tools. Personalized instruction can also be requested by contacting District Finance.

Details for District Leader Training

Training for district leaders will be held August 15-16 at the Marriott Marquis in Washington, D.C., prior to the convention. This month you will receive details about pre-work, which will help you get the full benefit of your training experience.


Featured Article

Top 4 Resources for Incoming Leaders

As an incoming leader, there are many things you can do to prepare for this exciting leadership opportunity. A variety of resources are available to help you get started:

#1 – Outgoing Leaders 
Speak with someone who has served in your role and who offers a wealth of knowledge and experience. They know what needs to be accomplished in your club or district and you can learn from their successes and challenges. Meet with your outgoing leader as soon as you can to find out how to prepare for your term.

#2 – The Club and District Leadership Handbooks 
Refer to these convenient guides for direction on leadership roles, public relations and marketing, distinguished programs, membership and club building, and more. The Club Leadership and District Leadership handbooks also feature a timeline for tracking tasks and deadlines.

#3 – Club Officer Training 
Take advantage of club officer training, which is offered twice a year. The training covers a range of topics, including “Building a Healthy Team,” “Creating a Quality Club,” “Enhancing Evaluations,” and “Communication and Conflict.” Visit the Club Officer Training resources page to view club officer training materials.

#4 – E-learning Tools
View the “Club Officer Foundation of Knowledge” tutorial, which provides an overview of a Toastmasters club and covers topics such as the Distinguished Club Program, the Toastmasters education program and the structure of the organization.

Hope you find these resources to be helpful. Congratulations on your new role!

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