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Club Leaders | District Leaders Featured Article

club and district leaders

Club Officer Training Starts Next Month

Clubs are more successful when officers attend district-sponsored training twice each year. Additionally, when four or more club officers are trained during each training period, the club gets credit for Goal 9 in the Distinguished Club Program. The next round of Club Officer Training will be held between December 1 and February 28. Training materials are available online.

Do You Have What it Takes to Be Accredited?

The Accredited Speaker Program recognizes members who have achieved such a high level of speaking proficiency that they often transition into careers as professional speakers. Apply for the 2016 program between January 1 and February 1.

Call for Convention Presenters

Dynamic presenters are invited to apply to speak at the August 2016 International Convention in Washington, D.C. If you have proven experience addressing international audiences of 1,000 or more, submit your video and application by January 17.

Follow the International President on Social Media

Twitter and Instagram for updates about his district visits, leadership inspiration and more.

Low on Supplies? Place Orders Early in December

At the end of each calendar year, Toastmasters World Headquarters conducts inventory. During this time, orders cannot be placed online or via fax, mail or email. Please plan ahead and request the following before 11:59 p.m. (Pacific Time) on December 20:

  • Supply orders
  • New member applications and kits
  • Charter kits
  • Education award certificates (including free manuals from the Advanced Communication Series)
  • District orders

Orders submitted by the deadline will be processed and shipped promptly. Orders submitted after Dec. 20 will be processed beginning January 2.


Tips for Promoting Your Club

Get advice from International President Jim Kokocki’s special message.

Semiannual Clubs: Update Your Officer List

If your club elects officers twice each year, it’s time to hold elections for the next term. Once officers are elected, provide an officer list via Club Central by December 31 to earn Distinguished Club Program credit.

District Leaders 

Area Directors: It’s Time to Visit Clubs

Want to meet one of the qualifying requirements of the Distinguished Area Program? Log in to District Central and submit an Area Director’s Club Visit Report for at least 75 percent of the clubs in your area by November 30.

Does Your Budget Need Adjustments?

If amendments to your district budget are required as a result of your 2015–2016 district council meeting, please notify World Headquarters via email by December 1.

Program Quality Directors: Report First-Round Club Officer Training

For clubs to receive credit toward their training goal in the Distinguished Club Program, additions or changes to June–August training reports must be recorded in District Central by November 30. View training schedule deadlines.

Tips for the District Leadership (Nominating) Committee

Your committee can use these resources to nominate the district’s future leaders. Please email your committee roster by November 15.

Mark Your Calendar for Mid-year Training

District directors, program quality directors and club growth directors: You are invited to attend Mid-year Training in January where you will review your progress and build skills that will lead to a successful year. View dates and locations.

District Directors: Start the Alignment Process for the 2016–2017 Year

Ask your alignment committee to review the information on the alignment webpage, and provide them with a club directory (request one, if needed).

Finance Managers: Have You Submitted Your Q1 Report?

World Headquarters requested a due date of October 31 for the Quarter One Certification Page and Narratives. If you haven’t already sent your report, please do so as soon as possible. Email us if you need assistance.


Tips for Promoting Your Club
Jim Kokocki

Jim Kokocki, DTM
International President

By International President Jim Kokocki, DTM

Hello, Toastmasters leaders. I wrote in my September column in the Toastmaster magazine about a recommendation from my fellow Board member Balraj Arunasalam for a particular luggage packing cube product.

Before Balraj saw the September issue, he began receiving emails from members around the world asking about the packing cubes. It surprised him because he didn’t know what prompted the questions. Isn’t that great? I enjoy surprising people sometimes, but in retrospect I should have told him I mentioned him in the column.

The column raised awareness of the product and drove interest in it. Wouldn’t it be great if we did something similar for our Toastmasters clubs?

It’s important to prepare even a simple plan for public relations and general promotion. Each member can make a powerful contribution to the plan and advance awareness and knowledge of his or her club. Sharing club news on social media, distributing brochures, displaying posters and wearing Toastmasters pins are easy options. You can ask your district leaders for ideas and support.

Earlier this year, I was in an elevator when a business woman saw my Toastmasters pin and asked me about it. She said she thought about joining for several years, and I suggested some local clubs for her to visit. Sometimes it takes years to move someone from knowing about Toastmasters to taking action to visit or join a club.

I’ve found open-house demonstration meetings to be successful in attracting guests. Often, if you send a news release to the media, your event will be publicized, especially if the outlet needs local content. And for some, the term “open house” conveys the idea of no risk and no hard sell. And I suppose it also suggests there may be snacks.

Our clubs do a terrific job of empowering members to become better communicators and leaders. Most clubs can accommodate more members. I encourage you to share your club’s marketing plan at your next meeting, and encourage members to become ambassadors for your club and create awareness of our great programs.


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