July 2017

Prepare Your Members to Vote!

Follow these voting guidelines to get started
Top 5 Toastmasters Club Myths

Voting is an important part of being a member because it allows every individual and each club to be heard on matters that affect the future of Toastmasters International. This guide will show you how to lead your club(s) through the voting process so you’re prepared to participate in important elections, including the upcoming Annual Business Meeting, which will be held on August 26, in Vancouver, B.C., Canada.

Club voting procedures

  • In order for any club business or voting to be officially recognized, a quorum, or minimum number of members, is required to be present. The quorum for Toastmasters clubs is a simple majority of active club members. Likewise, the quorum for a club’s executive committee is a simple majority of committee members.
  • Each active member is entitled to one vote on any matter presented before the club membership for a vote.
  • Proxy voting or absentee ballots are not permitted during the club voting process.
  • A simple majority vote by all present and active members is all that is required to pass a proposed item, unless a greater vote is called for by the club constitution for a particular matter.

Voting at the Annual Business Meeting

Clubs in good standing can cast two (2) votes at the Annual Business Meeting for international officer and director elections as well as proposals to amend the Bylaws of Toastmasters International and the Club Constitution for Clubs of Toastmasters International.

Follow these steps to prepare your club to vote:

  • Encourage members to review the candidates and proposed amendments.
  • Organize a discussion at an upcoming meeting about which candidates and proposals best meet the needs of Toastmasters International.
  • Vote to determine how the club’s two votes will be cast at the Annual Business Meeting for each election and proposal.
  • Designate the club president or secretary to assign a proxyholder and enter the club’s voting decisions online in Club Central.

Designating a Proxyholder

Designate a proxyholder to cast your club’s votes. Proxyholders will vote in the manner a club designates. More information on proxy voting will be emailed to club presidents, secretaries and liaisons this month.

Related Resources:
Successful Club Series
The Club Leadership Handbook
Quorum and Voting Information
Chairman Guide
Proxy FAQ

See You in Vancouver!

The 86th Annual Toastmasters International Convention is only weeks away! You can still register for this annual event where you'll be inspired by the dynamic speakers, rewarding education sessions and beautiful scenery of Vancouver, British Columbia. For convention updates, connect with us on Facebook, Twitter and Instagram, and join the convention Facebook event page.

Recognition in Pathways

The Pathways learning experience features more opportunities to earn awards and accolades, including badges, certificates, letters and more. Read Pathways Promises More Recognition, in this month's Toastmaster, for details on how recognition works in Pathways.

Thank You to all Region Advisors

Congratulations to the 2016–2017 team of region advisors for completing a wonderful program year! Thank you for your dedication and leadership, which were instrumental in helping district leaders build and support their clubs. You are appreciated!

Speech Contest Semifinals

This August, semifinalists from around the world will compete to represent their district in the World Championship of Public Speaking® at the 86th Annual Toastmasters International Convention. View the contest schedule to find out who will represent your district and when they will compete.

Celebrate Achievement

Save 10% on the Club Ribbon Pack. Use promo code CRP10. Offer valid July 1–31, 2017. Not valid with any other offer.

Plan for a Successful Year

Congratulations on being elected as a club officer! This is a wonderful opportunity to grow as a leader and help your club members achieve their goals. Prepare for your term by referring to the Club Leadership Handbook and viewing the online officer tutorials. It is also recommended that your executive committee meets to discuss the club budget and Club Success Plan.

Visit the New Club Central

Now it's even easier to conduct club business online with the updated version of Club Central. Enjoy the same features but with a new design and several enhancements. If you have any questions about using Club Central, please email the Club and Member Support team.

Designate Your Voting Proxy

Every club has the opportunity to make its voice heard by voting for international officer and director candidates as well as proposals to amend the Bylaws of Toastmasters International and the Club Constitution for Clubs of Toastmasters International. Voting will take place during the Annual Business Meeting next month in Vancouver, British Columbia. More information on proxy voting will be emailed to club presidents, secretaries and liaisons this month.

See You in Vancouver!

The 86th Annual Toastmasters International Convention is only weeks away! You can still register for this annual event where you'll be inspired by the dynamic speakers, rewarding education sessions and beautiful scenery of Vancouver, British Columbia. For convention updates, connect with us on Facebook, Twitter and Instagram, and join the convention Facebook event page.

Recognition in Pathways

The Pathways learning experience features more opportunities to earn awards and accolades, including badges, certificates, letters and more. Read Pathways Promises More Recognition, in this month's Toastmaster, for details on how recognition works in Pathways.

Thank You to all Region Advisors

Congratulations to the 2016–2017 team of region advisors for completing a wonderful program year! Thank you for your dedication and leadership, which were instrumental in helping district leaders build and support their clubs. You are appreciated!

Speech Contest Semifinals

This August, semifinalists from around the world will compete to represent their district in the World Championship of Public Speaking® at the 86th Annual Toastmasters International Convention. View the contest schedule to find out who will represent your district and when they will compete.

Celebrate Achievement

Save 10% on the Club Ribbon Pack. Use promo code CRP10. Offer valid July 1–31, 2017. Not valid with any other offer.

Welcome New Leaders

Congratulations on your new role! Start your term off right by viewing helpful Toastmasters resources, including The District Leadership Handbook and the Toastmasters International District Recognition Program guide. You can also view the District Leader Tools section online for additional resources and information.

Help Clubs Designate a Proxy

Voting is an important way for each club to make its voice heard. Club presidents, secretaries and liaisons will receive an email this month about how to vote by proxy before the Annual Business Meeting in August. District directors are encouraged to contact club officers and ensure a proxy is selected to vote on their behalf.

Reporting Requirements Due July 15

Throughout the year, districts are required to submit reports to World Headquarters. Please make sure your requirements are met by July 15 to maintain access to your district reserve account. A confirmation will be sent to the district director when each report is submitted.

Welcome New Districts

On July 1, four new districts reformed from Districts F, 30, 79 and 20 due to their continued growth. Please welcome District 100 (Southern California), District 103 (Chicago, Illinois), District 104 (Western Saudi Arabia) and District 105 (Oman, the United Arab Emirates, Jordan and Lebanon)!

Public Relations Manager Training

On July 25 and 26, a training webinar will be held for all public relations managers. It will offer tips on how to create and communicate the latest Toastmasters news to your district and the public. Region advisors, district directors and club growth directors are also encouraged to attend the webinar.

Region Advisor Application Process Begins July 15

Would you or someone you know like to be a region advisor? It's a rewarding opportunity to continue your leadership journey by supporting and coaching district leaders as they work to achieve the district mission. This volunteer position spans a 15–month term and reports to the International President. Applications for the 2018–2019 program year will be available online beginning July 15.

Attend District Leader Training

District directors, program quality directors and club growth directors: develop your core leadership skills and network with others from around the world at this year's district leader training! Sessions will take place August 21–22 at the Vancouver Convention Centre in Vancouver, British Columbia, prior to the 86th Annual Toastmasters International Convention. Invitations and pre-work information will be emailed this month.

Finance Manager Training

When a finance manager is appointed, training materials will be emailed to them, including links to webinars and helpful e-learning tools. Finance managers can also request personalized training by emailing the District Finance team.

Year-End Audit Report

All district expenses, income, banking activity and obligations for the second half of the term are accounted for in the year-end audit. District finance managers are required to submit a 2016–2017 year-end audit report and supporting documents to World Headquarters by August 31. Please note: funds may be unavailable for district orders and requisitions if reports are not submitted on time.

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