Proxy FAQ
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What if the club president and secretary do not have access to email?Back to TopA letter will be mailed to both the club president and club secretary of record with instructions for accessing the proxy information on the Toastmasters International website.
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How many votes is each club allowed?Back to Top
Per the Bylaws of Toastmasters International, each club is entitled to two votes.
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Why did I receive a proxy letter in the mail?Back to TopWe mailed proxy letters to those club presidents and secretaries who do not have an active email address on file.
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What will delegates need to carry to the convention to obtain their ballots?Back to Top
Voting delegates only need to wear their convention badge when they report to credentials. Delegates will simply scan their badges and a printout will be generated showing the number of votes to be issued.
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Will a report be available for district governors to follow up with those clubs that have not submitted proxies?Back to Top
From the website, district governors will be able to see which clubs have assigned their proxies to them and determine which clubs have not assigned their proxies. For those clubs that have not submitted their proxies, district governors will be provided with the club president's name and contact information to allow the district governor to follow up.
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Where can I find my member ID number?Back to Top
Club presidents can obtain member ID numbers by accessing their membership roster on the Toastmasters International website's club business section. You can also find your member ID number on the address portion of your Toastmaster magazine.
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Kiosks will be available at the Convention to allow:Back to Top
- District governors to check the status of proxies assigned to them
- District governors to check which clubs in their districts have not designated their proxies
- Club officers to change their proxy designation if they choose
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How will undistricted clubs (clubs not assigned to a district) assign their proxies to a district governor?Back to TopEach undistricted club has been assigned a district governor to assign their proxies, if the club chooses to have a district governor vote its proxy. This is completed on the website.
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How can clubs assign proxies?Back to Top
A club can assign their proxy in one of three ways:
- If a member of the club is attending the Annual Business Meeting, they may carry the club’s vote.
- If no one from the club is attending the Annual Business Meeting, the club may designate the 2014-2015 District Governor as the club’s proxy holder. The district governor will ensure the club’s vote is cast at the meeting.
- If no one from the club is attending the Annual Business Meeting, the club may choose as its proxy holder an active Toastmaster from another club who is planning to attend.
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How do I request a replacement email with the proxy instructions?Back to Top
To order a duplicate copy, please contact us by email. Be sure to include the current club president’s or secretary's name and email address, and your club number.
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What types of proxies are there?Back to Top
Instructed Proxy
Uninstructed Proxy
A club has indicated in a preference for the proposal or for a particular candidate; therefore, you as the proxy holder must vote as instructed. This year there is one proposal for each delegate's consideration, so the proxy may be instructed.
A club does not indicate a preference for the proposal or for a particular candidate; therefore, you as the proxy holder must vote as you believe is in the best interest of the organization. This means that your vote must not be governed by any other person, group or caucus. This year there is one proposal for each delegates’ consideration, so the proxy may be instructed.