What if the club president and secretary do not have access to email?Back to Top
A letter will be mailed to both the club president and club secretary on record with instructions for accessing the proxy information on the Toastmasters International website.
How many votes is each club allowed?Back to Top
As provided in the Bylaws of Toastmasters International, Article X, Section 1, each club is entitled to two votes.
Why did I receive a proxy letter in the mail?Back to Top
We mailed proxy letters to those club presidents and secretaries who did not have an active email address on file.
How can clubs assign proxies?Back to Top
A club can assign their proxy in one of three ways:
- If a member of the club is attending the Annual Business Meeting, they may carry the club’s vote.
- If no one from the club is attending the Annual Business Meeting, the club may designate the 2016-2017 District Director as the club’s proxyholder. The district director will ensure the club’s vote is cast as instructed at the meeting. If (and only if) the district director is not in attendance, the next senior district officer attending the Annual Business Meeting will act as your club proxy.
- If no one from the club is attending the Annual Business Meeting, the club may choose as its proxyholder an active Toastmaster from another club who is planning to attend.
What types of proxies are there?Back to Top
Instructed ProxyUninstructed Proxy
A club has indicated in a preference for a particular officer and director candidate and the proposals; therefore, you as the proxyholder must vote as instructed. This year there are two proposals for each delegate's consideration, so the proxy may be instructed.
A club does not indicate a preference for a particular officer and director candidate and the proposals; therefore, you as the proxyholder must vote as you believe is in the best interest of the organization. This means that your vote must not be governed by any other person, group or caucus.
How will undistricted clubs (clubs not assigned to a district) assign their proxies to a district director?Back to TopEach undistricted club has been assigned a district director to assign their proxies, if the club chooses to have a district director vote its proxy. This is completed on the website.
What will delegates need to carry to the convention to obtain their ballots?Back to Top
Voting delegates only need to wear their registration badge when they report to Credentials. Delegates will simply scan their badges and a printout will be generated showing the number of votes to be issued.
How do I request a replacement email with the proxy instructions?Back to Top
To order a duplicate copy, please contact us by email. Be sure to include the current club president’s or secretary's name and email address, and your club number.
Will a report be available for district directors to follow up with those clubs that have not submitted proxies?Back to Top
From the Toastmasters International website, under district central, district directors will be able to see which clubs have assigned their proxies to them and determine which clubs have not assigned their proxies. For those clubs that have not submitted their proxies, district directors will be provided with the club president's name and contact information to allow the district director to follow up.
Where can I find my member ID number?Back to Top
Club presidents can obtain member ID numbers by accessing their membership roster on the Toastmasters International website's club business section. You can also find your member ID number on the address portion of your Toastmaster magazine.
Kiosks will be available outside of Credentials to allow:Back to Top
- District directors to check the status of proxies assigned to them
- District directors to check which clubs in their districts have not designated their proxies
- Club officers to change their proxy designation if they choose