Club Officer Elections
Reporting your club officer information.
As soon as your club has elected its new officers, report their names and contact information to World Headquarters online. Simply sign in using your individual user name and password. Once signed in, follow these quick steps:
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Click the Club Central link located on the left-hand navigation pane. This will take you to a page that lists all the clubs you are entitled to manage.
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Click the club name you are interested in.
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The Conduct Club Business page will appear where you will be able to submit your officer list for that specific club.
If you do not know your user name and password, you can easily get it from the website. Simply go to the log-in screen and click Forget your user name/password? Enter your email address, and your user name and password will be sent to you.
If your club is not able to submit its officer list online, you can print the Club and Officer Information Form (PDF). Be sure to type or print all information including your club’s name, club and district numbers, contact phone number, meeting day, meeting time, meeting place and club type. List all club officers, and provide their phone numbers and email addresses.
You will need to submit:
- one copy to Toastmasters International
- Mail to:
Member Services – Officers
PO Box 9052
Mission Viejo, CA 92690
- or fax to:
949-858-1207
- one copy for your club file
Deadlines
Clubs electing officers annually:
- Online submission: 12:00 midnight, June 30
- Fax submission: 12:00 midnight, June 30
- Regular mail submission: 12:00 midnight, June 30
Clubs electing officers semiannually:
- Online submission: 12:00 midnight, June 30 and December 31
- Fax submission: 12:00 midnight, June 30 and December 31
- Regular mail submission: 12:00 midnight, December 31
Remember, only clubs that meet weekly have the option of electing officers semiannually; clubs meeting less frequently than weekly must elect officers annually. An annual term of office is July 1 through June 30. Semiannual terms are July 1 through December 31 and January 1 through June 30. No other terms are allowed.
If you have questions about your club officers list, you can send an email to clubofficers@toastmasters.org or call 949-858-8255.